Compliance Analyst & Technical Editor

QualX•Alexandria, VA

6d•Onsite

About The Position

The Compliance Analyst & Technical Editor must complete an extensive three-week training period beginning on day one of employment. This role involves reviewing, analyzing, and editing classified and unclassified DOD issuances (policy documents) for clarity, format, consistency, and compliance with DOD guidance and procedures. The position requires performing full editorial duties in connection with the development and review of DoD issuances, including reviewing issuance packages for grammar, syntax, adherence to Plain Language requirements, and compliance with DoD issuance formatting standards. The role also involves coordinating with Subject Matter Experts (SME) on all DoD issuance processing stages, working with government personnel to move issuances through the review and publication process, and resolving issues. Additionally, the Compliance Analyst & Technical Editor will review draft reports submitted by authors, edit initial drafts, create publication instructions for authors/contractors, and send edited drafts back for revisions. Quality control over all aspects of policy documents, ensuring accurate records, and verifying redactions and exemptions for classified information are key responsibilities. The role requires updating and maintaining correspondence guidelines, SOPs, and trainings, tracking policy documents in a database, and verifying scientific, technical notations, and security classification markings. Recommendations for process improvement of publication and tracking systems are expected, as is preparing and submitting input to various issuance status reports. Adherence to security requirements for classified spaces and materials is mandatory. The role also includes assisting with updating guidance and reference materials, analyzing documents to determine classification levels, identifying document markings, and recognizing potential nuclear weapons and intelligence information. Special projects and training in support of the DoD Issuance Program and the Directives Division are also part of the role, as is using classified networks and handling Controlled Unclassified Information (CUI) properly on the unclassified network.

Requirements

Bachelor’s Degree in English related field or a minimum of two years of editorial and writing experience
Active DOD Secret clearance
Ability to communicate effectively – both orally and in writing – and work with little to no supervision
Possess excellent customer service skills to adequately handle the needs of government leadership, SMEs, and stakeholders
Strong analytical skills
Ability to effectively coordinate with multiple offices within ESD and WHS
Proficiency in Microsoft Office Suite and Adobe Acrobat
Detail-oriented with ability to work in a high pressure environment handling sensitive and classified information while meeting multiple deadlines

Nice To Haves

Experience with SharePoint, HPE Records Management, and Tableau Desktop

Responsibilities

Review, analyze, and edit classified and unclassified DOD issuances (policy documents) for clarity, format, consistency, and compliance with DOD guidance and procedures.
Perform full editorial duties in connection with the development and review of DoD issuances.
Review issuance packages for grammar, syntax, and adherence to Plain Language requirements.
Review issuance packages for compliance with DoD issuance formatting standards.
Coordinate with Subject Matter Experts (SME) on all DoD issuance processing stages.
Work with government personnel inside and outside of the division to move issuances through the review and publication process and resolve issues that arise.
Review draft reports submitted by authors.
Edit the initial draft and create publication instructions for the author/contractor.
Send edited draft and publication instructions to the author/contractor for revisions.
Validate and ensure quality control over all aspects of the policy documents.
Ensure accurate records through all stages of the editing process.
Verify redactions and exemptions to ensure proper protection of classified information.
Update and maintain correspondence guidelines, SOPs, and trainings.
Track policy documents in database through all stages of the technical editing process.
Verify scientific and technical notations as well as security classification markings to ensure markings coincide with instructions.
Provide recommendations for process improvement of the publication and tracking systems.
Prepare and submit input to various issuance status reports.
Adhere to security requirements for working in a classified space and with classified material.
Assist with updating internal and external guidance and reference materials.
Analyze documents to determine classification level and identify document markings.
Recognize possible nuclear weapons and intelligence information.
Lead special projects and training in support of the DoD Issuance Program and the Directives Division.
Use classified network to review classified issuance packages and communicate with action officers.
Maintain/complete regular training requirements for handling classified information.
Properly handle Controlled Unclassified Information (CUI) on the unclassified network.