Compliance Administrative Agent

Mitsubishi HC Capital Canada•Trois-Rivières, QC

20h•CA$23 - CA$30•Hybrid

About The Position

Reporting to the North America Senior Compliance Advisor, the Administrative Agent provides administrative and operational support to Compliance, including scheduling, documentation, reporting, audit readiness, and maintaining systems such as SharePoint and the policy library. This role ensures effective communication and regulatory alignment by coordinating translations, managing compliance data, and supporting AML, privacy, and policy initiatives. This is a temporary position (approximately 6-8 months).

Requirements

Excellent time management skills and the ability to prioritize work.
Ability to manage multiple task and pivot when required.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Must show evidence of initiative, proactivity, and ability to work collaboratively and independently.
Ability to work collaboratively with cross-functional teams.
Discretion and ability to handle sensitive information.
Advanced computer skills and demonstrating experience with office software and email applications.
French language proficiency is required to work within North America
Relevant experience in an administrative or sales-related role
General education in administration, accounting, or office management (VSD, ACS, or DCS)

Responsibilities

Schedule meetings, prepare agendas and take accurate meeting minutes for the purpose of summarizing and distributing information related to Compliance.
Proactively maintain Compliance calendar including creating, maintaining, and frequently updating all activity records, related to theCompliance.
Provide administrative support during compliance activities, including audit readiness exercises.
Compile professional communications and presentations and create/prepare spreadsheets for analysis and reporting as required.
Understand and maintain strict confidentiality of all company information.
Work with MHCCA & MHCA communication teams to ensure all released enterprise communication & publishing of policies are translated and shared with Canadian staff.
Use available technology to translate various Compliance documents and communications.
Coordinate the proofreading of Compliance documents with different stakeholders.
Research a variety of topics for the purpose of ensuring compliance with legislative requirements and established guidelines.
Assists with administration of policy management as required, including formatting and stakeholder engagement
Data management in the Compliance SharePoint
Keeping the Compliance Policy Library up to date, including employee onboarding and offboarding
Coordinates discussions on AML, Privacy and other Compliance related initiatives
Assists with AML/ Privacy monitoring reporting for Canada
Work with interns to manage & update various Compliance reports
Perform any additional responsibilities, as assigned.