Compensation and Benefits Administrator

Hanover College•Hanover, IN

56d

About The Position

Primary Function: Assist leadership with administration and management of the College's compensation and benefit plans and programs. Ensure plans and programs are in compliance with plan requirements and applicable regulatory provisions, including but not limited to ERISA, HIPAA and COBRA. Educate employees on benefit plans and programs; ensure timely benefit enrollments in accordance with employee elections and enrollment timelines. Assist leadership with department-related audit requirements and regulatory filings and notices. Process biweekly and monthly staff payrolls. Maintain employee and department records.

Requirements

Bachelor's degree in human resources, business administration, or related field preferred
Minimum 3 years payroll, human resources, accounting, or related experience preferred
Current driver's license required
Strong understanding of human resources policies and procedures
Knowledge of employment-related laws and regulations and requirements
Strong knowledge of payroll policies, rules and regulations
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent organizational and recordkeeping skills
Accurate; attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Excellent time management skills with a proven ability to meet deadlines
Ability to prioritize tasks
Proficient with Microsoft Office Suite or related software
Proficiency with or the ability to quickly learn the organization's HRIS and payroll systems
Demonstrate empathy and genuine care for employee well-being
Excellent listening skills
Responsive and articulate
Ability to work independently as well as in team environments
Collaborate
Prolonged periods of sitting at a desk and working on a computer
Climbing of stairs
Walking to/from buildings, across campus, etc.
Must be able to lift up to 25 pounds at times

Nice To Haves

Experience with payroll processing and/or HRIS system(s) a plus
May require some evening and weekend work as well as overnight and/or out-of-town travel
May be eligible for occasional remote work subject to supervisor approval

Responsibilities

Assist leadership with benefits administration and management as assigned, including but not limited to welfare, voluntary, paid-time-off (PTO), and retirement benefits.
Advise, inform and educate employees of changes and developments related to benefits including eligibility, coverage, costs and plan design.
Ensure plans and programs are in compliance with plan requirements and applicable regulatory provisions.
Stay abreast of benefit offerings and opportunities for comprehensive and competitive benefit package(s). Evaluate benefit programs and make recommendations for additions or improvements.
Assist leadership with staff compensation administration and strategic initiatives.
Maintain staff compensation benchmarks and salary ranges to ensure attractive and competitive salaries in accordance with position responsibilities and qualifications.
Complete compensation surveys and reporting such as CUPA-HR and IPEDS.
Assist with administration and communication of staff merit recommendation process.
Maintain and update organizational charts.
Maintain and submit reporting associated with compensation and benefits metrics, including but not limited to turnover, overtime and absenteeism.
Maintain OSHA records. Submit and post required logs and reports in accordance with established procedures and regulatory requirements.
Assist leadership with Family Medical Leave Act (FMLA) administration.
Guide and educate employees on FMLA policies, procedures, eligibility, documentation requirements, etc.
Track FMLA hours in accordance with eligibility and availability.
Communicate FMLA approvals and maintain employee FMLA records.
Manage worker compensation claim reporting and documentation.
Responsible for personnel file (paper and electronic) records.
Assist employees and supervisors with human resources and employment policy interpretation and compliance; hold employees and supervisors accountable to policies and procedures.
Share responsibility for new employee orientation and onboarding programs.
Share responsibility for department messaging and communications utilizing email and intranet resources as assigned.
Responsible for accurate staff biweekly and monthly payroll processing.
Serve as primary contact with payroll vendor. Seek to maximize utilization of payroll and Human Resources Information System (HRIS).
Process payroll journal entries.
Reconcile payroll processing expenses as well as payroll deductions to carrier/vendor invoices.
Assist leadership with development and monitoring of human resources operational budget as assigned.
Process invoice and requests for payment in accordance with established contractual agreements, policies and procedures.
Serve as backup to human resources personnel as assigned.
Serve on various College committees in support of department and College needs and initiatives.
Maintain compliance with federal, state and local employment laws and regulations.
Maintain knowledge of trends, best practices, regulatory changes and new technologies in human resources, compensation, benefits administration and employment law.
Ensure and protect employee confidentiality when necessary and as applicable to employee records, documents, materials, investigations, etc.
Promote a positive image of Hanover College and represent the College in accordance with the College's mission, principles, and strategic plan.
Support a welcoming College environment.
Perform / complete other projects and tasks assigned by the Director of Human Resources.