Company Manager

The Washington Ballet•Washington, DC

2d•Onsite

About The Position

The Washington Ballet's Company Manager is the primary liaison for all matters concerning artists working with the ballet. This position works closely with the Artistic and Production Departments to facilitate all administrative and logistical issues related to schedule, travel, and health for all dancers, choreographers, designers, and other ad hoc artists. The Company Manager is a direct contributor to the culture of TWB and expected to be an active participant in furthering the TWB's core values.

Requirements

At least 3 years of Company Management experience for a similar size performing arts organization.
Comfortable managing and adhering to a budget
Experience working with union CBAs including AGMA, IATSE, USA, AFM
Experience with contract preparation, negotiation, execution, and Visa processing
Excellent interpersonal skills, diplomacy, tact, and discretion
Excellent verbal and written communication with artists, staff, and others in a manner that ensures clear and mutual understanding of information and that fosters ongoing positive relationships
Excellent organizational skills
Understanding of artist needs and challenges
Ability to multitask and work successfully to bring projects to completion both independently and collaboratively
High professional standards with acute attention to detail
Knowledge of theatre operations.
Confident in a wide variety of software including Office365 products, file sharing systems, and database programs.
Able to learn new programs quickly.
Comfortable working with non-native English-speaking team members

Nice To Haves

Touring experience is a plus
Experience with Ballet/Dance company operations a plus

Responsibilities

Work with Artistic Staff to create and distribute Dancer daily schedules to include rehearsals, performances, fittings, special events, marketing needs, etc.
Ensure that schedules comply with company policies and CBAs.
Act as key liaison between dancers, Studio Company and management, including the Artistic Director, and ensures compliance with the AGMA CBA.
Serves as the primary liaison between TWB and AGMA, and as a management representative at AGMA Joint Committee meetings.
Act as a resource to the executive staff in the research, preparation, and documentation of collective bargaining negotiations.
Ensure Artistic Department is informed of any dancer health related concerns in a timely and confidential manner.
Facilitates the Dancer time off and guesting request process.
Facilitate dancer health and wellness by working as a member of the dancer health management team (company physician, physical therapy, massage, etc) to ensure dancers receive timely and needed services.
Facilitate workers compensation claims in conjunction with Human Resources and process all OSHA reporting requirements.
Facilitate and track payroll for dancers, Studio Company and guest artists of TWB ensuring that all penalties and out of ordinary pay situations are processed in a timely manner
In coordination with Human Resources and Payroll, processes and maintains, in a complete and timely manner, necessary employment authorization documents for non-US citizens artistic personnel employed by The Washington Ballet.
Assists employees with paperwork as needed.
Manages all aspects of Visa procurement for incoming foreign dancers and choreographers, as well as ensuring the continued Visa compliance of current dance company members
Coordinate and communicate all travel arrangements (transportation, lodging, per diems, etc.) for artistic and production company members and guests.
Seek out and maintain relationships for guest housing/accommodations
Create and maintain dancer and artist guides, manuals, and other information packets
Responsible for adherence to assigned Artistic budget lines through tracking, forecasting, and communication.
Maintains up to date expense records for all artistic related expenses.
Work with local presenters and theatres to manage all matters pertaining to the welfare of the Company, resolving problems in a diplomatic and resourceful manner that respects contractual agreements.
Organize and manage Company and Studio Company auditions, including traveling to audition sites when needed, to ensure smooth operation and excellent communication with auditionees.
Work with Marketing to facilitate announcement and marketing of audition dates.
Ensure that Artistic Director's calendar and schedules are kept up to date without conflicts and proactively solve of any potential conflicts.
Schedule meetings as requested.
Keep Artistic Director aware of upcoming deadlines.
Work in conjunction with the Artistic staff in managing casting documents and distribution
Ensure Marketing has all needed artistic information for playbills including bios, headshots, and casting and that all information is correct
Add and maintain performance casting on TWB's website
Update and maintain the "Dancer Portal" on the TWB website
Assist with the creation and execution of contracts for artistic and production personnel
Coordinate catering and hospitality for dancers and production staff as needed
Assist in the planning and executing of special events as needed
Maintain digital files and office organization for all artistic related materials
Be onsite at theatres and other venues as needed for department and dancer support
Act as an Assistant Stage Manager for productions where needed and capacity allows
Assist TWB in combating seasonal and global health issues through maintenance and distribution of information, tools, and other preventative measures.
Contribute to the overall success of TWB by maintaining productive and professional relationship with staff, company members, guest artists and the public
Take part in maintaining a clean, healthy, and safe work environment.
Actively participate in creating a work culture that embodies the core values of TWB; Creativity, Commitment, Communication, Collaboration, Compassion, and Community.
Performs other duties as assigned by Director of Production or Artistic Director