Community Standards Coordinator

Princeton University•Princeton, NJ

10d•$70,000 - $80,000•Onsite

About The Position

Reporting to the associate dean in the Office of the Dean of Undergraduate Students (ODUS), the community standards coordinator assists the deputy dean and associate dean with coordination of undergraduate disciplinary matters. ODUS processes an average of 230-330 disciplinary cases annually, heard by the Residential College Disciplinary Board (RCDB), the Faculty-Student Committee on Discipline (COD), or the Honor Committee. The coordinator assists in the preparation and tracking of disciplinary case files, including assembling all electronic documents, ensuring that all documentation is included, accurately organizing the files, and redacting where appropriate. The coordinator also uploads and maintains electronic files and record keeping, tracks and distributes Public Safety reports and other documents, and provides records to the deans upon request. Additionally, the administrative coordinator handles scheduling of COD hearings, assists during weekly RCDB meetings, ensures accurate record keeping, and assists with collecting annual statistics and drafting discipline reports. The position includes financial responsibilities, in that the coordinator tracks and manages requests for funding from the Dean’s Emergency Fund. The coordinator also organizes the dean-on-call and Residential Living Coordinator on-call schedules and provides general office support for ODUS. The Coordinator may also be assigned other duties as required. The key characteristics of the coordinator are the ability to work under time pressure and balance competing deadlines, attention to detail, and time management. This position requires a high level of discretion regarding students’ confidential disciplinary records. The coordinator will occasionally communicate directly with students and must be able to respond in a tactful and sensitive manner to a variety of situations involving students, as well as other tasks as required by the department.

Requirements

Strong time management skills, with the ability to prioritize competing responsibilities, manage multiple deadlines, and adapt to shifting demands.
Excellent organizational skills with great attention to accuracy and detail, critical thinking and sound judgment.
Ability to take initiative and think on one’s feet to solve problems.
Ability to work with tact, discretion and confidentiality.
Ability to work independently and as a team member.
Ability to set priorities for a wide range of tasks and deadlines.
Ability to approach hectic and sometimes stressful situations with a positive attitude and an adaptable, resilient and flexible mindset.
Flexibility to switch tasks frequently in a busy office.
Ability to work collegially with other departments.
Interpersonal and communication skills: must have helpful and approachable attitude and must be comfortable interacting with students.
Ability to handle highly confidential and sensitive information with discretion.
Proficiency in the Microsoft Office Suite including Word, Excel, Adobe Acrobat, and Outlook.
Minimum of 2 years of work experience in a professional setting, preferably in a legal or educational setting.

Nice To Haves

Background as a paralegal or legal secretary
Experience with document management systems or records retention
Bachelor’s Degree or other professional degree

Responsibilities

Assist in the preparation and tracking of disciplinary case files, including assembling all electronic documents, ensuring that all documentation is included, accurately organizing the files, and redacting where appropriate.
Upload and maintain electronic files and record keeping.
Track and distribute Public Safety reports and other documents.
Provide records to the deans upon request.
Handle scheduling of COD hearings.
Assist during weekly RCDB meetings.
Ensure accurate record keeping.
Assist with collecting annual statistics and drafting discipline reports.
Track and manage requests for funding from the Dean’s Emergency Fund.
Organize the dean-on-call and Residential Living Coordinator on-call schedules.
Provide general office support for ODUS.
May be assigned other duties as required.
Occasionally communicate directly with students and respond in a tactful and sensitive manner.