Community Programs Coordinator

HighLevel • Dallas, TX

1d • Remote

About The Position

HighLevel is an AI-powered business operating system that gives agencies, entrepreneurs and SMBs the infrastructure to build, automate and scale. Today, HighLevel supports SMBs across 150+ countries, fueling community-driven growth rooted in real customer outcomes. Businesses operating on HighLevel have generated over $7 billion in ecosystem value. By centralizing conversations, automation and intelligence into one system, we help businesses move faster, reduce complexity and execute efficiently. Behind the platform, HighLevel powers more than 4 billion API hits and 2.5 billion message events daily. With 250 terabytes of distributed data, 250+ microservices and over 1 million domain names supported, our architecture is built for performance, resilience and long-term scalability. With over 2,000 team members across 10+ countries, HighLevel operates as a global, remote-first organization built for speed and ownership. We value initiative, clarity and execution, creating space for ambitious people to build systems that support millions of businesses worldwide. Here, innovation thrives, ideas are celebrated and people come first, no matter where they call home. Every month, HighLevel enables more than 1.5 billion messages, 200 million leads and 20 million conversations for the more than 1 million businesses we support. Behind those numbers are real people building independence, expanding opportunity and creating measurable impact. We’re proud to be a part of that.

Requirements

• Experience supporting events, community programs, or operational activities.
• Strong attention to detail in managing timelines and logistics.
• Comfort working within structured playbooks and processes.
• Strong interpersonal skills when working with volunteer communities and internal teams.
• Clear written and verbal communication.
• Organized and reliable approach to stakeholder coordination.
• Familiarity with Google Workspace and CRM/email tools.
• Ability to manage multiple tasks while maintaining accuracy and consistency.
• 1–3 years of experience in event coordination, community operations, or program support roles.
• Bachelor’s degree preferred (or equivalent practical experience).

Nice To Haves

• Experience supporting distributed events or community programs is a plus.
• Experience in SaaS or high-growth environments preferred.

Responsibilities

• Support the launch of new local chapters under the guidance of the Manager, Community Programs.
• Coordinate event logistics, including venue communication, vendor coordination, catering, and AV setup.
• Execute approved communication campaigns (email, social, CRM) to support event attendance.
• Provide operational support for in-person and virtual chapter events.
• Track timelines and deliverables to ensure activities stay aligned with program plans.
• Act as an operational point of contact for volunteer chapter leaders.
• Support the onboarding of new leaders using standard templates and guidelines.
• Share event resources and materials to ensure consistency with program standards.
• Coordinate regular communication with chapter leaders and escalate concerns when required.
• Track chapter activities using predefined metrics such as attendance and engagement.
• Support the collection of post-event feedback from leaders and attendees.
• Maintain dashboards, trackers, and documentation for program visibility.
• Share updates with the Manager, Community Programs on ongoing activities and gaps.
• Maintain accurate internal documentation and chapter records.
• Document recurring challenges and share observations to support process improvements.
• Coordinate with vendors, speakers, sponsors, and internal stakeholders as part of event execution.
• Support vendor communication and documentation in partnership with the Manager.
• Track vendor deliverables and escalate issues when needed.
• Follow established event compliance guidelines and approval processes.
• Identify potential risks and escalate appropriately.
• Ensure required documentation and approvals are completed as per process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level