Community Manager

St. Peter Catholic Student Center•Waco, TX

2h•Onsite

About The Position

The Community Manager is responsible for coordinating and overseeing day-to-day office life, facility management, and administration. This role involves vetting and hiring vendors, building public awareness, and budgeting for events and daily operations to ensure conscientious stewardship of center resources. As an employee of St. Peter Catholic Student Center, this position is closely connected to and assists the Pastor in the performance of his ministry, thereby engaging in ministry for the Church. The Community Manager supports and upholds the philosophy of Catholic ministry and the mission of St. Peter Catholic Student Center, acting as a witness to Gospel values and continuously growing in ministry through participation in religious ceremonies, training sessions, and reflection activities.

Requirements

1-2 years of supervisory experience.
Experience with scheduling and ordering/managing supply inventory.
Ability to create and maintain a welcoming, customer service focused environment.
Excellent communication skills.
Ability to work under pressure while multi-tasking.
Ability to work flexible shifts: days, weekend, and/or nights.
Excellent computer skills and experience with Microsoft Office and general computer applications.
Experience with databases.
Knowledge of the Catholic Church.
High School diploma with additional years of experience beyond the established job experience requirement for this position may be considered in lieu of a degree.
Bachelor’s Degree requirement.
Three (3) years of full-time, wage-earning, general reception/volunteer coordination experience.
Two (2) years of experience in word processing, publishing software, and data system computer program.
Valid Texas driver’s license.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Responsibilities

Responsible for the day-to-day physical operations of the church office and rectory including inventory control of office supplies and assurance of a pleasing atmosphere for visitors, parishioners, and staff.
Supervise and support volunteers who help with office and facilities related tasks.
Provide support for the Rector and staff of St. Peter, as needed.
Work cohesively with other departments and coworkers, as part of a team.
Pick up mail from PO Box.
Attend and participate in the weekly Operations Meeting and monthly staff meeting.
Manage room reservations for meetings, staff led events, student ministries, and other events.
Manage the institutional online calendar in consultation with the Rector and other staff.
Oversee room reservation system in consultation with Campus Minister, who approves ministry events.
Responsible for maintaining dates on Google Calendar including Staff calendar, Events, Birthdays, and Room Reservations.
Maintain check log in collaboration with accountant and Director of Development.
Supervise the sales of various inventory and money handling, including weekly deposit information to the finance office.
Responsible for coordinating opening and closing of the office during the week.
Facilities management.
Supervise facilities interns.
Responsible for overall maintenance and cleanliness of facilities.
Oversee inventory for cleaning supplies.
Responsible for establishing and maintaining relationships and contracts with vendors related to Office and Facilities Management, including Janitorial Services, Plumbing, A/C, Grounds/Landscaping, Rectory Housekeeping, IT, and Security.
Establish and maintain office records pertaining to vendors, contracts, sub-contractors, etc.
EIM Site Facilitator: Schedules and sets up trainings, maintains EIM records.
Inventory and order liturgical supplies during the summer recess in the absence of the Liturgy Intern.
Place annual order for Pew Missals.
Carry out any other tasks designated by the Rector.