Community Faculty Relationship Specialist

Eastern Virginia Medical School•Norfolk, VA

4d•$65,500

About The Position

The Community Faculty Relationship Specialist develops and nurtures relationships with local clinicians, medical practices, clinical groups, and health systems to recruit clinicians as clinical preceptors in VHS programs. The role grows the community teaching base, encourages clinicians to prioritize VHS students and integrate them into practice operations, and supports the workforce pipeline for ODU VHS graduates. It is an integral member of the clinical education team and works independently, balances quick deadlines with longer-term goals, travels regularly within a 60-mile radius, and provides regular status reports on job performance. The position maintains and improves communication with community preceptors and affiliated staff by developing and maintaining onboarding tools and resources, databases for tracking preceptors, a schedule for regular visits to affiliated sites, and processes and schedules for distributing policies and procedures. It also facilitates faculty appointments for community physicians working with students in the clinical phases of the MD Program. The role requires effective relationship-building, time and resource management, adaptability, sound judgment, direct and honest communication, customer-service skills, and the ability to present information professionally. The specialist works cooperatively with colleagues and interdisciplinary teams, identifies recruitment needs from student specialty and enrollment projections, and develops and refines processes and job aids.

Requirements

Experience with clinical placement software or other demonstrated database experience.
Strong project management skills.
Strong documentation, data tracking, and reporting abilities.
Persistence and resilience, including willingness to follow up with time-constrained clinicians and manage refusals.
Networking ability, including leveraging alumni or existing faculty relationships.
Cultural competency and adaptability across hospital, outpatient, rural, and other practice settings.
Understanding of clinical education models.
Knowledge of the local or regional healthcare landscape.
Strong interpersonal and relationship-building skills.
Ability to communicate the value of precepting to busy clinicians.
Comfort presenting to hospital administrators, department heads, individual clinicians, and clinical teams.
Ability to work independently with minimum supervision and establish harmonious relationships in an interdisciplinary team setting.
Ability to travel regularly within a 60-mile radius.

Nice To Haves

Experience in a healthcare environment, clinical operations, or clinical education.
Familiarity with accreditation standards.
Experience building and maintaining relationships with hospitals, clinics, and healthcare systems.
Prior experience in healthcare recruiting, academic partnerships, or clinical placement coordination.

Responsibilities

Build long-term relationships with local clinicians, medical practices, clinical groups, and health systems to recruit clinical preceptors.
Work with colleagues in ELO and clinical academic programs to determine recruitment needs and priorities and execute processes to meet recruitment goals.
Facilitate completion of required documentation to establish new elective courses.
Provide information about the faculty appointment process and its benefits.
Gather required documentation for community faculty appointments and clinical placements.
Convert community physician CVs to the required format for faculty recruited by this position.
Attend recruitment and appreciation events, which may take place off-site, out of area, at night, or on weekends.
Develop and implement a community faculty onboarding process and appropriate documentation.
Manage and update the community preceptor database.
Maintain and further develop the preceptor recruitment database.
Obtain and maintain preceptor lists from clinical departments, course coordinators, and clinical programs; verify each individual's faculty status and facilitate new appointments as needed.
Determine which practices already have a relationship with VHS and which require a new educational affiliation agreement.
Build strategic partnerships with sites by understanding and communicating how community faculty can help them meet business and professional development goals.
Provide community faculty with orientation information on student policies, expectations, curriculum, and evaluations.
Visit teaching sites and site leadership to establish and maintain positive working relationships.
Identify and escalate areas of concern through regular conversations with sites.
Identify competing schools participating in education at affiliated sites and understand their relationships with those sites.
Communicate policy or procedure changes to affected community preceptors and sites.
Review anticipated student specialties and enrollment projections to identify areas requiring recruitment.
Develop and maintain effective relationships with partners, customers, coworkers, and the public; work cooperatively toward common goals.
Manage time and resources so assignments are completed accurately and deadlines and attendance requirements are met.
Adapt to changing work environments, priorities, and organizational needs; take independent action to address and resolve problems.
Express ideas effectively, exercise sound judgment, and comply with institutional policies and procedures.
Communicate positively and appreciatively with community preceptors and affiliated sites.
Develop and refine processes and job aids, and present information professionally to groups and organizations.