Community Faculty Relationship Specialist

EVMS•Norfolk, VA

3d•Onsite

About The Position

The Community Faculty Relationship Specialist develops and nurtures relationships with local clinicians, medical practices, clinical groups, and health systems to recruit clinicians as clinical preceptors in VHS programs. The role grows the community teaching base, encourages clinicians to prioritize support for VHS students, and helps integrate students into clinical practice operations. It contributes to the clinical education team by building positive community relationships and strengthening the workforce pipeline for ODU VHS graduates. The position maintains and improves communication with affiliated community preceptors and staff by developing and maintaining onboarding tools and resources, preceptor databases, a regular site-visit schedule, and processes for sharing policies and procedures. It also facilitates faculty appointments for community physicians working with students in the clinical phases of the MD Program. The incumbent works independently, travels regularly within a 60-mile radius, balances immediate deadlines with longer-term goals, and provides regular status reports on job performance.

Requirements

Experience with clinical placement software or other demonstrated database experience.
Strong project management skills.
Strong documentation, data tracking, and reporting ability.
Persistence and resilience, including consistent follow-up when recruiting time-constrained clinicians.
Networking ability, including leveraging alumni or existing faculty relationships.
Cultural competency and adaptability across different practice settings, including hospitals, outpatient settings, and rural practices.
Understanding of clinical education models.
Knowledge of the local or regional healthcare landscape.
Strong interpersonal and relationship-building skills.
Ability to communicate the value of precepting to busy clinicians.
Comfort presenting to hospital administrators, department heads, individual clinicians, and clinical teams.
Ability to develop and maintain effective relationships with the public, partners, customers, and coworkers, and work cooperatively toward common goals.
Ability to manage time and resources so assignments are completed accurately and deadlines are met.
Meets attendance and punctuality requirements.
Ability to adapt enthusiastically to changing work environments, priorities, and organizational needs.
Ability to take independent action to address and resolve problems.
Ability to express ideas effectively and exercise sound judgment in decision-making.
Ability to deal with others directly and honestly and comply with institutional policies and procedures.
Ability to communicate positively and appreciatively with community preceptors and affiliated sites.
Demonstrated understanding of customer service and positive customer relations.
Ability to establish harmonious working relationships in an interdisciplinary team with minimal supervision.
Ability to work independently, travel regularly within a 60-mile radius, balance quick deadlines with longer-term goals, and provide regular status reports.

Nice To Haves

Experience in a healthcare environment, clinical operations, or clinical education.
Familiarity with accreditation standards.
Experience building and maintaining relationships with hospitals, clinics, and healthcare systems.
Prior experience in healthcare recruiting, academic partnerships, or clinical placement coordination.

Responsibilities

Build long-term relationships with local clinicians, medical practices, clinical groups, and health systems to recruit clinical preceptors.
Work with ELO colleagues and clinical academic programs to determine recruitment needs and priorities and carry out processes to meet recruitment goals.
Facilitate completion of required documentation to establish new elective courses.
Provide information about the faculty appointment process and its benefits.
Gather required documentation for community faculty appointments and clinical placements.
Convert community physician CVs to the required format for faculty recruited by this position.
Attend recruitment and appreciation events, which may be off-site, out of area, at night, or on weekends.
Develop and implement a community faculty onboarding process and related documentation.
Manage and update the community preceptor database.
Maintain and further develop the preceptor recruitment database.
Obtain and maintain preceptor lists from clinical departments, course coordinators, and clinical programs; verify each individual's faculty status and facilitate new appointments as needed.
Identify practices with existing VHS relationships and those requiring a new educational affiliation agreement.
Build strategic partnerships with sites by explaining how community faculty can support their business and professional development goals.
Provide community faculty with orientation information about student policies, expectations, curriculum, and evaluations.
Visit teaching sites and site leadership to establish and maintain positive working relationships.
Identify and escalate concerns through regular conversations with sites.
Identify competing schools participating in education at affiliated sites and understand their relationships with those sites.
Communicate policy or procedure changes to affected community preceptors and sites.
Review anticipated student specialties and enrollment projections to identify areas requiring recruitment.
Develop and refine processes and job aids; present information professionally to groups and organizations; and provide regular status reports on job performance.