Community Event Coordinator

City of Farmers Branch•Farmers Branch, TX

3d•Onsite

About The Position

Under the direction of the Community Events Manager, the Community Event Coordinator is responsible for assisting in the planning, operational logistics and execution for citywide, outdoor special events and festivals, targeting both residents and visitors. Key responsibilities include assisting in the development of event themes, activities and logistics, coordinating vendors, coordinating contractors and musicians, updating content on social media and event websites, employing industry best practices, and utilizing excellent customer service skills. This position requires creativity, organization, teamwork and initiative.

Requirements

High School Diploma or equivalency required.
Two years related experience working in Parks and Recreation.
Ability to work with a variety of people in a fast-paced, flexible environment.
Ability to organize and coordinate a diverse type of events, enforce policies and procedures, make mature judgments and have regular and punctual attendance.
Willingness to physically participate in the set up and tear down of festivals and events.
Valid Texas Class C Driver's License required.

Nice To Haves

Some college hours with a focus in Public Relations, Marketing, Tourism, Recreation, Event Management or related field preferred.
Experience working in a fast-paced, flexible environment is preferred.
Knowledge of writing and design principles.
General knowledge of social media.

Responsibilities

Assisting in managing the development, planning, preparation and execution for parks and recreation department special events.
Assisting in the creation of activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kids activities.
Coordinating the vendor process to include but not limited to event supplies/entertainment, media purchasing – this includes getting vendor quotes, creating contracts, scheduling and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors.
Purchasing, inventorying and organizing supplies used for events.
Managing materials and signage needed for event production to include creating signage and working with sign vendor.
Participating in the development of the annual budget for special events.
Assisting in the management of the on-site production to ensure smooth execution of events including trouble shooting and clean up.
Assisting in determining event staffing levels and overseeing internal and external work crews before, during and after events.
Working with the Community Events Manager to create new ways to enhance revenue and cost recovery for the city's special events.
Researching and providing information to the Community Events Manager to enhance event aesthetics, activities and programs.
Presenting follow-up reports from events to the Community Events Manager and making recommendations.
Maintaining accurate databases and files for events and performing a variety of administrative activities.
Working with the Marketing Manager to create, implement and design marketing plans for each event to promote the event to the local and surrounding communities.
Working with the Marketing Manager to create, update, revise and manage multiple websites' content utilizing a content management system.
Conducting regular reviews of website pages to ensure accuracy, timeliness and relevance.
Working with the city's contracted social media manager on content, contests, and timelines for all events.
Utilizing exceptional customer service skills while providing a safe environment at events and festivals.
Being a team player and creative thinker with the ability to be flexible, pay attention to details and exhibit exceptional organizational skills.
Responsible for regular attendance and arriving to work on time.