Community Development Administrative Coordinator
About The Position
This Community Development Administrative Coordinator position is responsible for providing administrative coordination for the Planning Division of the Community Development Department. This includes coordinating agendas, communicating with, and acting as clerk for the Roaring Fork Valley and Eagle County Planning Commissions, and Zoning Board of Adjustment. Significant autonomy and resourcefulness is exercised daily in performing highly accountable, complex clerical, administrative, and front-line customer service duties in a time-sensitive manner. The Coordinator is expected to provide a valuable support role within an energetic, multifaceted environment, through daily collaboration with team members, self-initiative, and professional communication with the public.
Requirements
- 4+ years of increasingly responsible administrative support experience in a professional office environment (or an equivalent blend of education and experience).
- Incredible organization, rock-solid record-keeping skills, and a website management background.
- Comfortable working independently and navigating complex public inquiries.
- A valid driver's license with a satisfactory driving record is required.
- Must hold a Notary Public Certification or be willing to obtain it within 30 days of hire.
Nice To Haves
- An Associate’s or Bachelor's degree in Business, Planning, or a related field.
- Experience working in a local government planning office.
- An Administrative Assistant Certification.
- Proficiency in Google Workspace, MS Office, and Adobe Acrobat.
- Experience with document management systems (Laserfiche), permitting software (EnerGov), or basic GIS queries.
- Bilingual skills (English/Spanish)—highly desirable!
Responsibilities
- Provide exemplary, solutions-oriented service to the public, external agencies, and elected officials.
- Manage conflict calmly and collaboratively.
- Act as the official clerk for multiple regional planning commissions and the Zoning Board of Adjustment.
- Coordinate agendas, track public hearings, ensure voting quorums, manage candidate recruitment, and order meals for evening meetings.
- Coordinate weekly hearing calendars, schedule pre-application and community engagement meetings, conduct land use file in-take, and notarize plat signatures.
- Actively manage and update the Planning Department website, utilize GIS to look up property data, organize/digitize files, and assist with Colorado Open Records Act (CORA) requests.
- Cross-train with the Building and Engineering divisions to provide seamless front-desk coverage and support process improvement efforts alongside the Operations Program Manager.
Benefits
- Comprehensive and low-cost medical, dental, and vision insurance (as low as $85/month for employee only)
- Wellness program where you can earn cash or extra days off
- 15 paid holidays
- Paid time off (starting at 12 days) and additional medical leave
- Paid volunteer hours
- 8% (dollar-for-dollar match) retirement plan
- Free classes at Colorado Mountain College
- Eagle County University classes (internal training)
- Tuition reimbursement programs
- Bilingual Pay Incentive
- Free bus pass
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
