Community Development Administrative Assistant

The Arc Oneida-Lewis • Utica, NY

10d

About The Position

Join a mission-driven organization dedicated to strengthening community engagement and supporting impactful programs. We're looking for a detail-oriented and organized professional to provide essential administrative support to our Community Development team. Position Overview The Community Development Administrative Assistant plays a key role in supporting events, donor communications, and departmental operations. This position requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple projects in a fast-paced environment.

Requirements

• High school diploma or equivalent required; additional education preferred.
• 1–3 years of administrative experience (scheduling, data entry, reporting).
• Strong communication skills and ability to work with diverse populations.
• Proficiency in Microsoft Office Suite and cloud-based systems.
• Ability to work flexible hours, including evenings and weekends as needed.
• Reliable transportation for travel within Oneida and Lewis Counties.

Nice To Haves

• Experience in community development, human services, or marketing preferred.

Responsibilities

• Assist with planning and coordinating community events, employee recognition programs, and donor initiatives.
• Manage event logistics, including budgeting, vendor communication, timelines, and post-event follow-up.
• Prepare and maintain accurate records, reports, invoices, and correspondence.
• Support membership drives and campaigns through data tracking and communication.
• Maintain inventory of supplies and process purchase orders and invoices.
• Provide administrative support for donor relations and internal recognition programs.

Benefits

• Be part of a team that makes a difference in the community.
• Collaborative and supportive work environment.
• Opportunities for growth and professional development.
• The Arc firmly believes in and subscribes to fair employment practices and opens its facilities to every qualified person. In all employment practices, and related decisions, we are committed to prohibiting discrimination on the basis of race, color, creed, national origin, religion, sex, sexual orientation, gender identity or expression, age, marital status, disability, genetic information, predisposition or carrier status, military status, domestic violence victim status, non-job related conviction record, Vietnam-era or special disabled veteran status, or any other category protected by applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED