Administrative Assistant - Planning & Development

Winnebago Comprehensive Healthcare System•Winnebago, NE

5d•$19 - $25•Onsite

About The Position

This position will be a part of the Planning and Development Office team and be responsible for providing essential support for both grant administration and Winnebago Health Foundation (WHF) activities. Grant work can include researching opportunities, cultivating funders, coordinating partners’ meetings, writing, project management, and submission support. Foundation work can include scheduling, prospect research, data entry and upkeep, donor cultivation, Board Support, drafting correspondence, and other activities that support Foundation growth. Time management skills are critical for success in the important position. The P&D Administrative Assistant will work closely with the Planning & Development Manager and other WCHS program staff to ensure Planning and Development departmental responsibilities are carried out as efficiently and thoroughly as possible.

Requirements

Post-high school education helpful; writing skill important
Excellent organizational and time-management skills
Knowledge of WCHS/Winnebago Tribe grant programs preferred
Ability to comprehend grant documents and support Program Managers and P&D Grant Specialist in grant readiness, preparation, and submission
Ability to understand programs and funding requirements of WCHS and in relation to specific applications
Ability and willingness to communicate in all mediums: electronically, verbally, virtually, in-person
Strong people skills and demonstrated emotional intelligence
Strong research skills and knowledge of information sources
Facility in developing productive relationships with WCHS program staff, community partners, and with potential funders
Ability to handle confidential matters with utmost integrity
Ability to work flexible hours/shifts
Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint)
Ability to read, write and speak English fluently
Enthusiastic, creative, flexible, and dedicated to the challenges of helping other people
Professional in communications, appearance, relationships, and responsiveness
Self-starter with the ability to perform with little or no direct supervision
Collaborative perspective that encourages cooperation between team members
Understanding of the two entities supported by the WCHS Planning & Development Office (WCHS and the Winnebago Health Foundation), their relationship to each other, and their separate roles in organizational support
Strong organizational skills — attention to detail and ability to successfully juggle various tasks and steer to completion
A self-starter mindset; willingness to take initiative and tackle complex challenges head-on without being asked to
Strong verbal and interpersonal communication skills
Persistence and strong problem-solving skills
Ability to pass drug screen and background checks
Must have a valid US Driver’s license

Responsibilities

Demonstrate the Winnebago Comprehensive Healthcare System’s and the Winnebago Tribe’s core mission, vision, and values
Understand service gaps and needs identified by WCHS strategic planning
Research grant opportunities and coordinate WCHS program outreach in cooperation with WHS Grant Specialist and Planning & Development (P&D) Manager
Coordinate grant application preparation and submission as needed
Research WHF donor prospects and update donor database in conjunction with P&D Manager
Support protocol development as relates to WHF databases, acknowledgement opportunities, and other WHF priorities
Works with WCHS staff to identify and prioritize project needs
Prepare and log correspondence to encourage funder cultivation (P&D grant management) and thank supporters (WHF)
Provide timely advice and information on funding opportunities, requirements and procedures
Troubleshoot conflict resolution with various program/project staff and between agencies/organizations
Serve as liaison, when appropriate, to WHCS P&D staff and external and internal stakeholders
Work with WCHS Planning & Development Grants & Compliance Specialist to ensure all pertinent documents are stored for easy retrieval
Support development of an information bank to facilitate data-gathering and retrieval
Other duties as needed. Duties listed are only illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.