Administrative Assistant, Development

Agrace • Madison, WI

5d • Onsite

About The Position

Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a role that helps support meaningful, patient-centered care, this is your opportunity to make a difference! How You’ll Make a Difference (Essential Functions) Reporting to the Chief Development Officer, the Development Administrative Assistant plays a vital role in supporting the Foundation team, our programs and our fundraising efforts. This position strengthens donor stewardship, donor engagement and campaign support through high quality administrative and operational work. The role coordinates donor-focused and memorial events, assists with recognition and campaign tracking, prepares donor-facing materials for gift officers and supports overall team operations.

Requirements

• High school diploma or GED or equivalent combination of education and work experience
• Valid driver’s license, auto insurance, and access to a reliable vehicle
• Must be at least 18 years of age
• Microsoft Office Suite skills required
• Experience in fundraising and/or non-profit administration
• Ability to work effectively and cooperatively with others
• Ability to communicate effectively verbally and in writing; attention to detail
• Ability to be flexible in time and task to meet organizational needs
• Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property
• Ability to work at various Agrace locations.
• Ability to use proper body mechanics and standard precaution

Nice To Haves

• Previous fundraising or donor relations experience, preferred
• Raiser's Edge or similar database experience preferred

Responsibilities

• Prepare high quality donor materials, including impact reports, stewardship packets, proposal materials and sponsorship agreements.
• Provide administrative support for Foundation fundraising campaigns, including recognition tracking, preparation of campaign materials and support for campaign committees and volunteers.
• Support meeting management for the Foundation team, including scheduling, preparing agendas and gathering materials for donor meetings.
• Assist with donor communications, stewardship and campaign mailings.
• Maintain updated Foundation collateral and ensure donor-facing materials remain accurate and organized, including maintenance of Foundation website and internal communications related to foundation events and staff engagement.
• Support donor giving programs through coordination, recognition, administration and communications.
• Coordinate assembly and mailing of donor kits, stewardship packets, event materials and other donor-facing items.
• With oversight from CDO and Gift Officers, coordinate donor engagement events for major donors, legacy donors and campaign donors, including planning, logistics, invitations, RSVP tracking, seating, nametags and on-site support.
• Provide operational and administrative support for Foundation events, including sponsor recognition, attendee management and post-event reporting.
• Support fundraising event logistics for Agrace’s events through vendor management, task management, communication tracking, and management of signage and collateral.
• Coordinate Agrace’s memorial and tribute recognition events, including invitations, logistics and related communications.
• Support the execution of patient wishes through the Wish Program by coordinating logistics, gathering needed items and working with clinical staff, as appropriate.
• Participate in internal work groups, meetings and committees related to position responsibilities
• Support other Foundation tasks as needed to ensure seamless operations and a high quality donor experience.

Benefits

• Competitive pay with free parking and applicable mileage reimbursement
• Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +)
• Retirement plans with employer matching
• Generous Paid Time Off (PTO) and holiday paid time off
• Comprehensive onboarding, mentorship, and career development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees