Community Coordinator

City of Cupertino•Cupertino, CA

8d•Onsite

About The Position

Under general supervision, the Community Coordinator supports the assigned division by assisting with administrative tasks, participating in community outreach events and activities, and serving as a front-line contact for rental groups during off hours. Job duties will vary depending on the program area to which the employee is assigned. This is a part-time, temporary, at will, non-benefited position limited to no more than 995 hours per fiscal year. This position requires availability on weekdays, weeknights, and weekends.

Requirements

Work proficiently with Microsoft Outlook, Word, Excel, and PowerPoint.
Knowledge of how to develop, produce, and events (if assigned to Preschool, Youth, Events, Festivals, and Facilities Division).
Some experience with audio visual set ups in buildings or for events.
Ability to organize, direct, and supervise a series of events and activities, including facility rentals.
Ability to set up and trouble shoot audio visual systems for events and rentals.
Ability to work independently while completing tasks for multiple programs.
Ability to keep records and prepare reports.
Ability to maintain detailed knowledge of audio-visual equipment and its use for rentals and events.
Ability to help to establish written information and assist with training on equipment and facilities.
Ability to establish and maintain effective working relationships with employees, community groups, and the public.
Possession of, or ability to obtain, a valid California Driver's License by time of appointment.

Nice To Haves

Prior experience in a related field is preferred.
One or more years of work experience is desirable.
Equivalent to graduation from an accredited four-year college or university with major coursework in recreation/leisure services, information management, or a related field.

Responsibilities

Assist with administrative tasks such as filing, organizing reports, printing, data entry, and mailings.
Respond to email, phone, and in-person requests from the community.
Complete office and field work with attention to detail and commitment to accuracy.
Edit and publish program communications materials.
Organize, restock, and track inventory of tools and outreach materials.
Act as the main contact and lead person for facility rentals in the evenings and on weekends.
Trouble-shoot issues with audio visual problems, facility issues, and rental concerns.
Provide support to the part-time Building Attendants and assist in providing a seamless, positive rental experience.
Help to explain and enforce rental policies for rental users to maintain safe, working buildings and equipment.
Support Building Attendants in providing a high level of customer service and excellent rental experience for renters.
Work with other divisions staff within the Department to assist and trouble shoot issues that arise in the facilities during non-business hours.
Assist the Recreation Coordinator with implementing special events, festivals, and entertainment programs such as outdoor, concerts, and other family activities.
Assist Recreation Coordinator with research to recruit contractors and event partners, including: bands, performers, non-profit organizations, and other Cupertino-based businesses.
Assist Recreation Coordinator with contractor camps and programs including verifying class numbers, room set ups, preparing payment information.
Create and distribute promotional marketing materials, including: flyers, signage, posters, and other collateral.
Participate in preparing and monitoring a program budget.
Monitor, schedule, and evaluate part-time employees and volunteers.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.