Community Association Manager / Portfolio CAM (ACA82126)

RealManage•Anaheim, CA

8d•$73,000 - $79,000•Onsite

About The Position

RealManage is a prominent national firm recognized on the Inc. 5000 list, serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developers and builder clients. Ranked among the top firms in the community management industry (3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce. Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements. Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management.

Requirements

CMCA or state-equivalent certifications desired.
Must have a valid driver's license.
Minimum 2–3 years in property management / community management experience, in addition to other professional work experiences that demonstrate leadership capabilities.
Proven ability to effectively manage and lead a team.
Experienced in managing complex developer portfolios and relationships.
Strong understanding of community association business and financial statements.
Excellent organizational, time management, and communication skills.
High integrity, honesty, professionalism, and customer service orientation.
Excellent verbal and written communication skills, with the ability to effectively engage with both internal and external customers.
Proficiency in MS Office applications (Word, Excel, and Outlook).

Nice To Haves

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, and printer.
Constantly positions self to maintain files in file cabinets.
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
The ability to observe details at close range (within a few feet of the observer).
Frequently move boxes weighing up to 20 lbs across the office for various needs.
Works in outdoor weather conditions while onsite at various communities.
Occasionally ascends/descends a ladder or stairs.

Responsibilities

Respond promptly to all emails and calls—within 24 hours—while upholding RealManage's guiding principles.
Oversee the daily operations of a portfolio of community associations, providing strategic and operational guidance to Boards of Directors.
Serve as a trusted advisor to Boards, assisting with contractor selection, insurance coordination, and long-term planning.
Lead, mentor, and support staff to foster professional growth and high performance.
Build strong relationships with residents, promote clear communication and a collaborative community culture.
Develop and execute strategic plans to enhance services, amenities, and operational efficiency.
Ensure full compliance with governing documents, legal regulations, and industry standards.
Manage vendor relationships, including bidding, contract negotiation, oversight, and issue resolution.
Review, approve, and oversee vendor payments in coordination with community budgets.
Prepare and manage annual budgets for multiple communities, ensuring accuracy and alignment with Board objectives.
Collaborate with accounting on financial performance, including invoice processing, cash flow management, and variance analysis.
Monitor collections and accounts receivable, initiating legal actions when necessary to protect association interests.
Present clear, timely financial and operational reports to Boards and stakeholders.
Provide consistent updates on community matters—such as collections, compliance, service requests, and work orders.
Oversee community projects (repairs, maintenance, improvements), ensuring quality, timeliness, and budget adherence.
Implement risk management strategies and maintain proper insurance coverage; manage claims to resolution.
Prepare for and conduct Board and Annual Meetings, including producing monthly management reports with actionable insights.
Address escalated homeowner concerns professionally and effectively.
Proactively identify opportunities for service and operational improvement.
Participate in required team and training meetings to stay informed and up to date.
Conduct all duties with the highest level of personal, professional, and ethical integrity.
Analyze and navigate complex issues with sound judgment and problem-solving skills.
Complete special projects and additional responsibilities as assigned.