Community Association Manager

PMI Prime Property Services•Morristown, NJ

4d•$30,000 - $50,000

About The Position

At PMI Prime Property we’re a locally owned and operated property management business helping condominium communities run smoothly. We’re looking for a Community Association Manager to oversee a portfolio of smaller condominium communities and serve as the day to day connection between their boards, homeowners, vendors, and our team. You’ll help boards make informed decisions, keep community work moving, and follow through on the details that matter to residents. This role calls for someone who can manage several communities at once while giving each board clear communication and dependable service.

Requirements

1+ years of community association management, HOA operations, or closely related experience.
Strong understanding of association governing documents, board processes, and applicable requirements.
Experience managing multiple communities, projects, or client relationships at once.
Ability to review and understand basic association financial reports and discuss them with boards.
Strong written communication, meeting facilitation, conflict resolution, and organizational skills.
Ability to learn and use PMI’s association management systems, including CINC.

Nice To Haves

You can build productive relationships with boards while keeping roles and responsibilities clear.
You’re organized enough to track meetings, projects, homeowner requests, and deadlines across multiple communities.
You can explain a difficult issue clearly and stay calm when people disagree.
You’re comfortable reviewing financial information and asking questions when something does not look right.
You follow through on decisions and make sure the right people know what happens next.
Knowledge of CINC a plus

Responsibilities

Serve as the primary contact for the boards and homeowners in your assigned communities.
Plan and facilitate board meetings, prepare agendas and reports, and track action items through completion.
Conduct site visits of the community and report findings back to Board.
Help boards understand community operations, financial reports, annual budgets, and reserve needs.
Coordinate inspections, violation notices, homeowner requests, and architectural review submissions in accordance with each community’s governing documents.
Manage maintenance work and vendors, obtain bids, and present recommendations to boards.
Keep community records, homeowner information, communications, and work orders accurate in CINC and related systems.
Work with the accounting team on financial accuracy, payments, collections, and board reporting.
Support the transition and setup of newly acquired associations.