Community Association Manager

PMI Prime Property Services • Morristown, NJ

3d

About The Position

At PMI Prime Property, we are a locally owned and operated property management business dedicated to ensuring the smooth operation of condominium communities. We are seeking a Community Association Manager to oversee a portfolio of smaller condominium communities. In this role, you will serve as the primary point of contact for community boards, homeowners, vendors, and our internal team. Your responsibilities will include assisting boards in making informed decisions, managing community projects, and ensuring attention to detail for resident satisfaction. This position requires the ability to manage multiple communities concurrently while providing clear communication and reliable service to each board.

Requirements

• 1+ years of community association management, HOA operations, or closely related experience.
• Strong understanding of association governing documents, board processes, and applicable requirements.
• Experience managing multiple communities, projects, or client relationships at once.
• Ability to review and understand basic association financial reports and discuss them with boards.
• Strong written communication, meeting facilitation, conflict resolution, and organizational skills.
• Ability to learn and use PMI’s association management systems, including CINC.

Nice To Haves

• Knowledge of CINC a plus

Responsibilities

• Serve as the primary contact for the boards and homeowners in your assigned communities.
• Plan and facilitate board meetings, prepare agendas and reports, and track action items through completion.
• Conduct site visits of the community and report findings back to the Board.
• Help boards understand community operations, financial reports, annual budgets, and reserve needs.
• Coordinate inspections, violation notices, homeowner requests, and architectural review submissions in accordance with each community’s governing documents.
• Manage maintenance work and vendors, obtain bids, and present recommendations to boards.
• Keep community records, homeowner information, communications, and work orders accurate in CINC and related systems.
• Work with the accounting team on financial accuracy, payments, collections, and board reporting.
• Support the transition and setup of newly acquired associations.

Benefits

• Opportunity for advancement
• Training & development
• Competitive salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed