HOA Community Admin (Bilingual - Spanish)

HOA Talent•Chicago, IL

8d•Hybrid

About The Position

Forth Group is seeking a Community Admin to support our Community Managers and gain hands-on experience in condominium and HOA management across our Chicago portfolio.

Requirements

Strong organizational and multitasking skills
Ability to work independently and manage deadlines
Professional written and verbal communication skills
Customer-service mindset with a positive attitude
Ability to handle sensitive information with discretion
Comfort using computers and office software (Outlook, Word, Excel; Google Workspace proficiency preferred; QuickBooks exposure is a plus but not required)
1 to 2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
Bachelor's degree in Business, Real Estate, or a related field, or equivalent work experience
Local travel throughout Chicago; must have a valid driver's license and reliable vehicle
Must be conversationally fluent in Spanish
Must be able to work at a personal computer and talk on the phone for extended periods

Nice To Haves

Google Workspace proficiency
QuickBooks exposure
Real estate or property management experience

Responsibilities

Assist Community Managers with day-to-day HOA and condo association operations
Schedule maintenance and service requests and coordinate follow-through with vendors
Solicit bids and support contract coordination for maintenance, landscaping, and building services
Meet vendors and residents onsite as needed
Support property inspections and project coordination across the portfolio
Serve as a primary point of contact for homeowners, board members, vendors, and internal teams
Respond to emails, calls, and service requests in a timely manner
Draft and distribute resident and board communications
Assist with invoice processing, expense tracking, and approvals
Support board meeting preparation, including agendas, minutes, and follow-up items