Communications Specialist

PHI - Quality Care Through Quality Jobs•Lexington, KY

8d•Onsite

About The Position

PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period. As a Communications Specialist, you'll collaborate with some of the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. If you're passionate about making a difference and thrive on challenges, PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way.

Requirements

High School Diploma or equivalent
Must be computer literate and have a good working knowledge of Word and Excel software programs.
Must be able to learn custom and certain other software programs.
Must possess excellent customer service skills and have the ability to function calmly in a high pressure situation, think clearly and logically, and make problem-solving decisions based on information given.
Must be able to pass pre-placement drug screening and background screen.

Nice To Haves

EMS and/or air medical communications experience preferred.
Experience in public relations, customer service, marketing or sales and/or healthcare billing and insurance preferred.
Medical terminology preferred.

Responsibilities

Responsible for assimilating various forms of information to make quality decisions while performing a wide range of specialized functions and complex communication services (requests for transport, assessment and triage of multiple incoming requests for transport, and radio communications with all airborne aircraft) for all transport modalities.
Maintain effective and comprehensive communication with crew members (medical and aviation) and aircraft utilizing complex, statewide, multi-channeled voting radio system.
Must also perform constant flight following procedures with all aircraft during missions according to FAA and PHI Air Medical policies.
Documents appropriate and accurate detailed medical information pertaining to patient condition and all aspects of transport activity, which becomes a legal document.
Coordinates the details of medical transports (nationally and internationally) by working with the aviation, medical and communications departments in conjunction with the requesting agency and other appropriate resources.
Accurately inputs all flight and ground transport information into network database with special regard to FAA Part 135 and PHI Air Medical policies and procedures.
Maintains a working knowledge of FAA rules and regulations (pertaining to Part 135) and remains current and complies with all policies and procedures.
Maintains and facilitates positive relationships with referring and receiving facilities and pre-hospital agencies to ensure a safe, coordinated and expeditious response for emergency assistance and/or transport for all customers' internal and external.
Utilizes good customer service practices in accomplishing these tasks.
Implements proper procedures for notification of administration personnel and/or appropriate agencies in the event of incidents, accidents, or emergency situations involving personnel according to established policies and procedures.
Attends certain departmental staff meetings and continuing education meetings.
Receive incoming quote requests for long distance air medical transports.
Using various software programs, calculate price quote based on closest appropriate fixed wing base.
Educate caller as to all aspects of services associated with a long distance air medical transport, i.e., aircraft, medical crew, ground ambulance arrangements, etc.
Initiate front-end billing process for quoted patient accounts going to Patient Financial Services.
Assist Patient Financial Services with follow-up on accounts as needed.
On a daily basis, provide outbound follow-up calls to requestors regarding quote status.
Attempt to identify and fill backhaul (empty) flight legs.
Keep transplant patient files current with up-to-date contact information, hospital and case management contacts, etc.
Other duties as may be required