Communications Project Manager

Habitat for Humanity Portland Region•Portland, OR

13d•Hybrid

About The Position

The Communications Project Manager will coordinate and improve communications workflows and processes, managing projects and supporting team effectiveness. This role requires a strategic thinker who enjoys helping teams move from ideas to execution through clear planning, collaboration, and communication. The ideal candidate thrives in high-volume environments where priorities shift, timelines overlap, and strong organization and attention to detail are essential. They should be an excellent listener, skilled at translating requests into actionable project plans, and proactive in identifying potential roadblocks and improving processes. Experience managing projects within a marketing, communications, or creative environment is crucial, along with strong writing and editing skills. The role is mission-driven, supporting a collaborative team that brings Habitat for Humanity's stories and impact to life.

Requirements

3+ years of progressive experience in project management within a marketing or communications environment.
1-2 years of writing or editing experience in a marketing or communications environment (or 1+ years of progressive experience and relevant bachelor's degree).
Demonstrated experience leading project management processes for marketing or communications teams, including managing timelines, workflows, approvals, and stakeholder communication.
Highly organized with exceptional attention to detail and the ability to manage multiple projects and competing deadlines simultaneously.
Proactive problem solver who can anticipate future needs, think holistically, analyze workloads, forecast team capacity, and help guide prioritization decisions.
Strong interpersonal and communication skills, including the ability to listen carefully, ask thoughtful questions, and build strong working relationships across departments.
Confident leading conversations with clarity, empathy, professionalism, and accountability while setting realistic expectations and guiding decision-making.
Ability to take initiative to solve problems, improve processes, identify gaps, and keep projects moving forward with minimal oversight.
Strong writing and editing skills, including the ability to support communications work and review materials for clarity, accuracy, tone, and brand consistency.
Sound judgment and the ability to work independently while contributing collaboratively within a multidisciplinary team.
Adaptable, responsive, and solutions-oriented in a fast-paced environment with evolving priorities.
Experience using project management software (e.g. Wrike or similar platform).
Experience collaborating with graphic designers, copywriters, web developers, print vendors, and clients.
Deep commitment to diversity, equity, and inclusion, and the ability to apply an equity lens to both internal processes and external-facing communications.
Ability to represent the organization with professionalism, warmth, and consistency.
Ability to contribute positively to a collaborative team culture through initiative, adaptability, professionalism, and a solutions-oriented mindset.
Ability to champion Habitat for Humanity’s mission and values, contributing to a healthy, collaborative, and inclusive team culture.
Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

Nice To Haves

Project Management Professional (PMP) certification

Responsibilities

Facilitating quarterly planning meetings with departments to generate quarterly forecasting proposals for upcoming marketing and communications needs.
Identifying major campaigns and projects in advance.
Proactively providing insights for planning of team capacity and timelines in collaboration with the Communications Team.
Supporting strategic prioritization and resource allocation.
Maintaining visibility across the full pipeline to help balance workloads, identify bottlenecks, and inform upcoming resource needs.
Analyzing team workload and forecasting of communications team capacity to help anticipate staffing or contractor needs.
Coordinating with external contractors or vendors when internal capacity is limited, ensuring deliverables meet deadlines, budget expectations, and quality standards.
Developing and sharing reports on project volume, team workload, and resource utilization.
Using systems-thinking to connect the dots across projects, departments, workflows, and organizational goals.
Serving as the primary point of contact for internal stakeholders requesting marketing and communications support.
Facilitating the communications team’s project management system, software, and processes.
Working with the Communications Team to lead discovery and planning conversations with departments to understand broader goals, identify connections across initiatives, ask thoughtful questions, recommend communications approaches, define the scope, and determine required resources.
Applying judgment within established guidelines and practices to manage project timelines, budgets, and resources.
Maintaining projects in the project management system by assigning producers, ensuring team members are tracking statuses, monitoring deadlines, and overseeing review and approval processes.
Communicating proactively and clearly with stakeholders about project progress, timelines, scope changes, competing priorities, and expectations.
Listening carefully to internal clients to identify the project scope, potential challenges, gather feedback, and ensure projects align with organizational goals and audience needs.
Collaborating with print vendors to obtain quotes, manage production logistics, and advise internal teams on formats, timelines, and mailing preferences.
Sending quarterly website review reminders to department stakeholders and supporting them in identifying and implementing content updates.
Supporting the communications team with writing and editing, including content creation and proofreading communications materials for accuracy, clarity, and brand consistency.
Creating copy for events, newsletters, campaigns, and marketing collateral.
Reviewing and refining materials created by other departments, including fundraising appeals, ad copy, event scripts, and marketing collateral.
Maintaining familiarity with Habitat for Humanity brand guidelines and style guide.

Benefits

Medical insurance
Dental insurance
Vision insurance
Generous paid time off (starting at three weeks of Vacation time; two weeks of Sick time)
11 paid holidays
Paid birthday off
Life insurance
Paid family and medical leave
100% employer-paid premium for health insurance (medical, vision, alternative care, prescriptions) for employee; 50% premium paid for dependents
100% employer-funded Health Reimbursement Account (HRA)
100% employer-paid premium for dental insurance for employee; 50% premium paid for dependents
3% matching 403(b) retirement savings plan
Flexible Spending Accounts (FSA)
Disability insurance
Employee Assistance Program (EAP)