Communications & Marketing Coordinator - Nutrition and Public Health Sciences - UTK

University of Tennessee • Knoxville, TN

4d • Onsite

About The Position

Oversees all communications, marketing and events for the Department of Nutrition and Public Health Sciences (NPHS). Works in conjunction with the department Community Relations Team to write, edit, design and coordinate the collection of information, stories, and graphics/videos to be used for the website, newsletters, social media, and other marketing or promotional materials. Coordinates all departmental external communications with the CEHHS Marketing & Communications team and the University Alumni/Online Engagement team to ensure compliance with college and university communication guidelines and policies. Coordinates departmental external mail information request inquiries. Supports and implements, in coordination with the CEHHS Marketing & Communications team, strategic recruitment initiatives to achieve NPHS enrollment goals. Responsible for ensuring the department adheres to all branding guidelines. Responsible for the department website. Primary contact for event and conference related scheduling. Coordinates communications schedules and work with student assistants. Provides academic and administrative support to team faculty and is backup to other departmental staff.

Requirements

• Associates Degree in Communications, Marketing or related field
• Minimum of 2 years administrative experience in an office or university setting working with communications, marketing, or website maintenance.
• Experience may be substituted for education.
• Ability to develop and effectively execute digital and print marketing and communications strategies and plans
• Ability to develop and align messages for relevant audiences
• Knowledge of and ability to utilize Acrobat social media platforms such as Facebook, Twitter, and Instagram
• Ability to design and/or maintain websites
• Knowledge of and proficient skills necessary to utilize technology and software such as word processing, spreadsheets, and databases
• Ability to plan, organize, problem solve, prioritize, and balance workload on concurrent projects
• Ability to think and work independently without close supervision
• Ability to establish and maintain effective working relationships with employees, general public, faculty, and students
• Ability to effectively communicate both orally and in writing
• Ability to maintain confidentiality of information related to students and or faculty (FERPA, etc)
• Ability to analyze, make recommendations for improvements and implement office procedures
• Ability to extract, analyze and transmit data information from a variety of sources
• Exceptional written, verbal, and visual communication skills.
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

• Bachelors Degree
• Knowledge of university policies and procedures.
• Knowledge of and the skills to utilize university systems such as Banner, DASH, etc.
• Knowledge of and ability to utilize Canva, Wordpress, and Adobe products such as Photoshop, InDesign, Premier Pro/Rush.
• Strong creativity, innovative thinking, and attention to detail.
• Skilled in photography and/or videography.
• Knowledgeable in graphic design.

Responsibilities

• Oversees all communications for the department. Coordinate with with the CEHHS Communications team and the University Alumni /Online Engagement team to ensure compliance with college and university policies and procedures.
• In conjunction with the department Community Relations Team, coordinate, collate, create/develop, edit, disseminate all informational materials for NPHS: includes, but not limited to, tracking projects, formatting, drafting, editing, and preparing content for publication - press releases, external (including Alumni newsletter) and internal newsletters, paid advertisements, etc, and posting to websites and social media.
• Responsible for department website. Works with faculty/personnel to draft, edit, and upload web page content. Update and maintain web pages including faculty bios, department/program information, stories, and static items all within the guidelines established by the college and university for branding, accessibility, content.
• Responsible for coordinating the creation, editing, and printing (including coordination with UT printing, UCopy and external vendors) of all print material such as flyers, posters, banners, brochures, etc., to ensure compliance with university branding guidelines.
• Responsible for assisting with paid advertising social media and print materials budget creation, tracking, and purchasing card reconciliation for marketing materials.
• Responsible for dissemination campus communications and other departmental wide communications information to department faculty and staff.
• Responsible for coordinating dissemination and / or answering of external email information requests/inquiries.
• Responsible for maintaining and updating departmental communications / marketing related files and records.
• Responsible for maintaining departmental email list-servs and mailing lists.
• Responsible for coordination of communication schedules and work for student assistants.
• Coordinate photo/video arrangements/permissions for website, publications, promotional/recruitment needs.
• Manages event and conference related scheduling within the department. For University events assists with event scheduling including working with University Events office, through AdAstra or college schedulers. Assist with setup for department/team events and meetings. Coordinator for all Nutrition and Public Health related promotional conference expenses.
• Coordinate or assist with recognition of donors/contributors to the department and other department recognition initiatives.
• Back-up support staff for NPHS. Assists the primary staff member with administrative and financial tasks, as needed.
• Backup for oversight of sensitive equipment within the department and conducts annual inventory of same. Backup for oversight of the technology equipment lending library.
• Backup for department team leads with DASH entry of travel, invoices, time entry, procurement of supplies, etc.
• Provide administrative/clerical support to faculty as well as graduate assistants and students in assigned program areas. Assist team with maintaining student files/data as needed.
• Refer requests/needs to appropriate department administrator for travel, procurement; Banner/student related issues including registration, classes, schedules, etc; grants; and personnel processes. Provide backup support for other NPHS Staff as needed.
• Coordinate copying/printing requests. Monitor assigned copiers/printers for the department. Assist with supplies and other needs specific to the science lab/classroom.

Benefits

• UT market range: MR07
• Find more information on the UT Market Range structure here [https://hr.tennessee.edu/pay/market-ranges/]
• Find more information on UT Benefits here [https://hr.tennessee.edu/benefits/]
• career development and coaching
• continued education
• extensive list of development and training possibilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree