Communications Events Assistant
About The Position
Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary: We are offering an exciting opportunity for growth for a candidate who has demonstrated drive, dedication, professionalism, and a positive attitude to join the nationwide events team. The Communications Events Assistant position provides an opportunity to support a range of event team functions that will help ensure the best end-user experience when it comes to our events (internal and client-facing). The candidate will provide general day-to-day administrative support to the events team including but not limited to venue research, nametag creation, calendar maintenance, supply inventory, etc.
Requirements
- Bachelor’s degree required
- 2–3+ years of experience in event coordination or administrative support, preferably in a corporate or similarly fast-paced environment
- Strong customer-service mindset with a responsive, proactive, and can-do attitude
- Demonstrated diplomacy, tact and professionalism
- Excellent written and verbal communication skills, including strong editing and proofreading abilities and keen attention to detail
- Ability to multitask, prioritize competing deadlines, and manage multiple assignments in a fast-paced environment
- Strong organizational and administrative skills with the ability to work accurately under pressure
- Proficiency in Microsoft Word, Excel, and PowerPoint required
- Familiarity with Microsoft Teams and CRM systems preferred
- Flexibility to work evenings or mornings and to travel as needed
- Collaborative, team-oriented approach to work
Responsibilities
- Assist the events team with administrative support across a high volume of events, ranging from small meetings to large conferences, including shipping materials, printing name badges and signage, managing registration lists, and coordinating post-event surveys
- Accompany members of the events team to internal and external events, providing on-site support including event setup and breakdown
- Support virtual events in partnership with the Marketing & Business Development Production Administrator, including webinar overflow assistance as needed
- Coordinate event and sponsorship requests, including follow-up and approvals, with the appropriate events team members
- Maintain and manage event collateral inventory and the marketing supply closet
- Track and update records for invoices, contracts, and post-event materials
- Assist with firm holiday programs and the coordination of branded promotional items
- Perform additional duties and special projects as assigned
Benefits
- medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending & Health Savings Account
- firm-paid holidays, vacation, and sick time
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
