Communications Coordinator

iHeartMedia • Virtual, NY

4d • Remote

About The Position

The Communications Coordinator supports the Communications team in the day-to-day operation of employee communications and department administration efforts. This role is responsible for the execution and distribution of internal communications across the company, ensuring messages are delivered accurately and formatted properly across all platforms and devices. The coordinator will manage distribution lists, communication calendars, email deployments, testing and quality checks, while providing administrative support for company-wide communications initiatives. The coordinator also manages the company's daily media coverage report, compiling and distributing relevant news stories and press coverage about iHeartMedia to employees across the organization.

Requirements

• 1-3 years of experience in communications, marketing, administration, project coordination or a related field.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Outlook, Excel, PowerPoint and Word.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience working with media software including Adobe Photoshop, Research – Cision, Meltwater, Burrelles, TV Eyes, etc. a plus.
• Bilingual English/Spanish proficiency preferred.
• Strong work ethic, ability to work well in meeting deadlines and multi-task.
• Ability to work a flexible schedule with an 8 a.m. Eastern Standard start time.
• BA/BS in Public Relations, Communications, Marketing, or related field.

Nice To Haves

• Experience working with media software including Adobe Photoshop, Research – Cision, Meltwater, Burrelles, TV Eyes, etc. a plus.
• Bilingual English/Spanish proficiency preferred.

Responsibilities

• Execute company-wide email distributions for executive messages and key communications from departments including Leadership, HR, IT, Legal, Finance and Corporate Communications.
• Maintain employee distribution lists and mailing groups to ensure communications reach the appropriate audiences.
• Support the scheduling and distribution of internal communications according to established calendars and timelines.
• Review and test communications prior to distribution to ensure proper formatting and functionality across desktop, mobile and email platforms.
• Coordinate with Communications, HR, IT and other departments to prepare and distribute employee communications related to benefits, compliance programs, policies and other company initiatives.
• Compile, produce and distribute the company's daily media coverage report.
• Monitor news coverage and relevant stories throughout the day involving iHeartMedia, its brands, talent, executives and key business initiatives, assessing the sentiment of each article and sharing relevant clips in real time.
• Responsible for yearly impressions reports and any other impressions analytics.
• Develop and maintain key media contacts, lists and editorial calendars (national, local and trade press, etc.) for use in day-to-day pitching and media coordination.
• Assist department with coordinating and scheduling business meetings and arranging travel for the Communications division as well as submit monthly expense reports.
• Assist department with timely processing of all incoming invoices.
• Support communications during company events, emergencies and special projects.

Benefits

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level