Communications Coordinator

COFAM- Corporation Of the Fine Arts Museums•San Francisco, CA

1d•$30 - $40•Hybrid

About The Position

The Communications Coordinator is responsible for promoting the Fine Arts Museums of San Francisco (FAMSF) to local, national, and international audiences. The role works collaboratively with staff across the organization and interacts directly with members of the media, requiring initiative, accuracy, diplomacy, and tact. The Coordinator supports the Communications team under the guidance of the Communications Manager. The position is eligible for a hybrid work schedule, with a minimum of four days per week onsite; schedules may change based on operational needs. The workweek is Monday through Friday, eight hours per day and 40 hours per week. This is a union position with a seven-step pay scale ranging from $30.05 per hour at Step 1 to $40.27 per hour at Step 7. New employees generally start at the beginning of the pay scale. The position is eligible for the Museums’ benefits package.

Requirements

Bachelor’s degree in Communications, Public Relations, Marketing, Journalism, or a related field from an accredited college or university.
At least two years of experience in communications, public relations, and/or administrative assistance.
Knowledge of procedures for preparing and distributing publicity and public information materials.
Excellent organizational, writing, and communication skills.
Computer proficiency, including Google Suite and database management.
Ability to take direction, manage multiple priorities, meet deadlines, and take initiative.
Ability to exercise sound judgment, tact, and diplomacy.
Flexibility to meet changing demands and priorities, and ability to work on multiple projects in a complex, demanding, fast-paced environment.
Discretion when handling confidential information.
Absolute attention to detail.

Nice To Haves

Some familiarity with the local media landscape and Fine Arts Museums of San Francisco audiences.

Responsibilities

Fulfill and track daily media requests by monitoring calls, emails, and the press inbox; sending information and images; answering basic questions; and directing requests to appropriate supervisors, spokespeople, or departments.
Maintain the accuracy of the media database, update reporter contact information and beats, and add or recommend contacts as directed.
Develop pitches to generate positive coverage for designated exhibitions, public programs, and educational offerings.
Research, write, and distribute press releases, media alerts, and supplemental materials, and prepare electronic press kits, including press images.
Track media coverage and prepare reports, summaries, and analytics for regular reporting.
Support media visits, photography and videography, podcasts, content creators, and television shoots as needed.
Coordinate with Marketing and Web and Digital teams on public relations distribution schedules, email sends, and online press releases, and work with the Communications team on strategic distribution lists.
Support press preview planning and event logistics with museum stakeholders, and track RSVPs and follow up with press lists for institutional events.
Coordinate installation photoshoots with the Marketing team, including internal logistics and photographer scheduling.
Participate in brainstorming and media strategy meetings, contribute to Division-wide meetings, and monitor team projects in Asana.
Perform other duties as assigned.