Communications Coordinator

McLean Bible Church • Vienna, VA

2d • Onsite

About The Position

The Communications Coordinator serves as project manager for the Communications team and as a central communications hub for ministry leaders across McLean Bible Church’s five locations. The role coordinates timelines and project logistics, handles administrative tasks, and helps connect the congregation to the church’s life, mission, and ministries. It supports staff and church members in participating in ministry by helping ensure that communications reach the right audiences at the right time.

The Coordinator manages communications requests and projects from intake through delivery, supports team administration and multisite communications, and contributes to communications strategy and written content. Digital duties include scheduling and posting content occasionally, supporting sermon archives and email templates, providing copywriting and editing, tracking email analytics, and helping keep website content accurate and current. The role may also support emergency communications, train new team members, and take on related duties as assigned.

This is an in-person position based at McLean Bible Church’s Tysons location, with occasional local travel to other church locations or off-site meetings. The weekly schedule is Sunday–Thursday or Monday–Friday, with occasional Sunday work for content capture.

Requirements

• At least 2 years of experience in communications, project coordination, administration, or a related role.
• A growing Christian faith and commitment to following Jesus.
• Membership and attendance at McLean Bible Church, or willingness to become a member and attendee.
• Excellent organizational skills and ability to manage multiple shifting projects and priorities while remaining calm and flexible.
• Ability to work independently, take initiative, and collaborate effectively.
• Attention to detail and a passion for accuracy, clarity, and beauty.
• Ability to seek and act on constructive criticism and consistently improve communications practices.
• Takes ownership and follows through without needing reminders.
• Ability to build relationships and communicate effectively across ministries and locations with a wide range of people.
• Excellent written and oral communication skills.
• Moderate understanding of social media best practices and trends, design, copywriting and editing, and web best practices and guidelines.
• Competence to learn new tools.
• Required technical knowledge: Microsoft Office 365 and Instagram.
• Ability to effectively communicate orally and in writing, with or without reasonable accommodation.
• Ability to sit, talk, hear, walk, bend, kneel, and lift as required for the role.
• Ability to lift and carry items weighing 40 pounds or more for short distances.

Nice To Haves

• Bachelor’s degree in a related field.
• Knowledge of Adobe Creative Suite, Canva, and WordPress or an equivalent web content management system.
• Photography, videography, or video editing skills.

Responsibilities

• Serve as the front door for the Communications team, routing staff requests to the appropriate tool or person.
• Manage the communications request system by reviewing incoming requests, confirming details and timelines with ministry leaders, and assigning projects.
• Track projects from request through delivery, follow up on responses, and keep stakeholders informed of deadlines.
• Help ministry leaders understand communications guidelines, lead times, and requirements.
• Maintain and improve request forms and workflows.
• Track Communications timelines for team and churchwide events and initiatives.
• Maintain organized tracking documents, purchases, and media.
• Process expenses and invoices for the Communications team.
• Provide general administrative support, including scheduling meetings and maintaining vendor relationships.
• Support weekly communications across locations, including stage announcements, email updates, and graphics.
• Manage printed-material orders by requesting quotes, placing orders, and coordinating with vendors.
• Coordinate distribution of materials to locations and track inventory of printed materials and resources.
• Contribute to strategy discussions about reaching the church family and the greater public for Christ.
• Participate in creating written content in the church’s brand voice.
• Occasionally schedule and post content to platforms such as Instagram, YouTube, Spotify, and Apple Podcasts.
• Assist with managing the sermon archive on social and web platforms.
• Assist with developing bulk email templates, including newsletters.
• Provide copywriting and editing services to email creators across five locations.
• Track email analytics.
• Help manage content on mcleanbible.org and ensure it is accurate and up to date.
• Support emergency communications, such as closures and weather-related updates.
• Train new team members on communications tools and guidelines.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level