Communications & Conference Specialist

Rincon Consultants, Inc•Ventura, CA

6d•$60,000 - $75,000•Hybrid

About The Position

Rincon Consultants is seeking an early-career Communications & Conference Specialist to join its Marketing & Communications team. The position supports the company’s participation in industry conferences, trade shows, professional forums, and association meetings, while contributing to internal and external communications initiatives. The role coordinates conference participation from planning through execution, including logistics, sponsorships, promotional activities, branded materials, and related communications. It also supports corporate communications such as employee announcements, social media, and employee storytelling, helping strengthen Rincon’s brand, visibility, and connections with employees, clients, and industry partners. The specialist works with Marketing, Design, business leaders, subject matter experts, and other internal stakeholders to create clear and engaging communications and coordinated marketing materials. The role maintains planning resources, calendars, content libraries, records, budgets, and schedules, and helps improve workflows and the consistency of Rincon’s brand experience. The position requires an in-office presence in Ventura, California; a hybrid arrangement may be available as business needs evolve. Occasional travel is required to support conferences and other business needs. Rincon describes itself as an award-winning California-based environmental consulting firm with more than 600 professionals and over 30 years of experience. Its work serves transportation, energy, water, infrastructure, private development, and government sectors. The company states that it offers a comprehensive Total Rewards Package, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs supporting learning, growth, and community engagement. Employment offers are conditional on successfully completing a pre-employment drug screening; additional testing may apply to employees assigned to federal projects.

Requirements

Bachelor’s degree in communications, marketing, public relations, journalism, or a related field, or equivalent professional experience.
Approximately 2–4 years of professional experience in communications, marketing, conference coordination, or a related discipline.
Strong organizational and project coordination skills, with the ability to manage multiple assignments, stakeholders, and deadlines.
Excellent written and verbal communication skills, including strong attention to grammar, clarity, and tone.
Experience supporting conferences, marketing campaigns, communications projects, or other initiatives involving multiple stakeholders and deliverables.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong attention to detail, resourcefulness, and a proactive approach to problem-solving.
Ability to work independently on assigned projects and collaborate effectively with colleagues across departments and organizational levels.
Strong interpersonal skills and commitment to high-quality work in a collaborative, deadline-driven environment.
Willingness to travel occasionally to support conference participation and other business needs.

Nice To Haves

Experience coordinating industry conferences, trade shows, sponsorships, or professional association activities.
Familiarity with social media platforms, content management systems, and digital communications tools.
Experience with Canva, Adobe Creative Cloud, or similar creative applications.
Experience coordinating with external vendors, printers, promotional merchandise providers, or conference organizers.
Familiarity with SharePoint, Microsoft Teams, and other collaborative project management platforms.
Experience in professional services, consulting, environmental services, architecture, engineering, or a related industry.
Experience developing or coordinating branded marketing materials and promotional campaigns.

Responsibilities

Coordinate Rincon’s participation in industry conferences, trade shows, professional association meetings, and external industry forums.
Manage conference calendars, registrations, sponsorships, exhibitor requirements, vendor coordination, shipping, and related logistics.
Maintain conference materials and inventory, including booth displays, signage, promotional giveaways, and other branded assets; coordinate storage, organization, and replenishment.
Work with Marketing and business leaders to understand conference objectives, audiences, and opportunities to strengthen Rincon’s market presence.
Coordinate development of conference presentations, exhibits, signage, brochures, digital assets, and branded promotional items.
Partner with the Design team to ensure conference materials are accurate, visually consistent, and aligned with brand standards.
Support pre-conference promotion, including social media, speaker announcements, and other communications.
Coordinate post-conference communications, content development, and follow-up activities.
Maintain centralized conference planning resources, participation records, budgets, and schedules.
Identify opportunities to improve conference coordination, streamline processes, and create a more consistent brand experience.
Support development and execution of internal and external communications initiatives.
Draft, edit, and coordinate employee announcements, newsletters, intranet articles, social media, and other communications.
Support storytelling that highlights Rincon’s people, projects, technical expertise, and accomplishments.
Gather information from subject matter experts and internal stakeholders and translate complex topics into clear, accessible content.
Support social media content development, scheduling, and coordination across corporate channels.
Assist with communications campaigns, employee engagement initiatives, leadership announcements, and firmwide priorities.
Maintain communications calendars, content libraries, and other resources for consistent and timely messaging.
Help ensure communications reflect Rincon’s voice, values, and brand standards.
Collaborate with Communications, Design, and Marketing colleagues to develop branded communications and marketing materials.
Support production of brochures, presentations, digital graphics, promotional materials, and other communications assets.
Gather, organize, and maintain content, photography, and other brand resources.
Coordinate project timelines, internal reviews, and approvals to keep deliverables on track.
Support marketing and communications initiatives that increase awareness of Rincon’s services, expertise, and culture.
Contribute ideas to strengthen communications effectiveness, improve workflows, and enhance Rincon’s external presence.