Communications Assistant - IC Extended

CoCreativ•New York, NY

9d•Hybrid

About The Position

We are looking for a Communications Assistant to play a pivotal role in amplifying our client's global brand voice across multiple touchpoints. This role is designed for a highly organized, creative, and proactive communicator who can seamlessly deploy internal/external communications and deliver strategic brand positioning. You will be responsible for ensuring the brand story is told authentically to influencers, media, and the client's own internal teams.

Requirements

Bachelor’s degree in Public Relations, Communications, Journalism, or Marketing.
1–2 years of experience in PR or Communications (agency or in-house).
Exceptional writing and editing skills.
Proven ability to manage complex logistics and multiple deadlines simultaneously.
Strong understanding of the social media landscape (TikTok, Instagram) and how it intersects with traditional PR.
Proficiency in Microsoft 365 suite required.

Nice To Haves

Experience in the beauty or CPG sector is highly preferred.
You thrive in a fast-paced environment and find creative solutions when logistics get tricky.
This role is ideal for an individual who loves connecting with people internally and with external partners and has a genuine love for makeup and believe in the mission of infinite possibilities.

Responsibilities

Support the development of an internal and external communications strategy for the brand, inclusive of drafting internal brand announcements highlighting brand milestones and keeping the brand top of mind for internal teams.
Work within a global matrixed organization to communicate the brand narrative to stakeholders, ensuring consistency with the brand strategy.
Support the drafting of reactive and proactive LinkedIn articles and industry-facing op-eds for key executives to establish them as experts in beauty-tech and inclusivity.
Identify strategic opportunities for brand leaders to speak at industry panels, webinars, and conferences to support brand campaigns.
Stay ahead of beauty industry trends and competitive landscapes to suggest timely topics for thought leadership positioning. Stay in the know on what other industry thought leaders are discussing on their channels.
Support the conceptualization and distribution product mailers to global ambassadors on an ongoing basis.
Identify opportunities to surprise and delight global influencers and/or consumers who are talking about the brand organically.
Coordinate with vendors, creative agencies, and warehouse teams to manage inventory, assembly, and timely delivery of global mailers.
Monitor social coverage resulting from mailers and provide comprehensive reports on reach, sentiment, and ROI.
Support the end-to-end financial process, inclusive of Purchase Order creation, invoice submissions and ongoing budget tracking.
Own capturing high-quality meeting notes and ensuring action items are distributed to team members in a timely manner.
Archive and save all important documents (contracts, decks, etc.) into designated brand servers. Create and maintain master trackers (global partner’s information, media contacts, etc.) ensuring all information is accurate.
Upload global assets to the client's product management system on an ongoing basis.