Communications Assistant

BROWN SIMS PC • Houston, TX

1d • Onsite

About The Position

Brown Sims is a respected litigation firm with a long-standing reputation for providing exceptional legal representation to insurers, businesses, and professionals throughout Texas and across the United States. Our attorneys and legal professionals are committed to delivering outstanding client service, practical legal solutions, and exceptional results. We foster a collaborative and professional environment where employees are empowered to grow, contribute, and succeed. Join Brown Sims' Houston office as a Communications Assistant. This position provides administrative, clerical, and document support to attorneys, secretaries, and other personnel throughout the firm. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced legal environment.

Requirements

• High school diploma or General Education Degree (GED).
• Ability to read and comprehend simple to complex instructions, short correspondence, and memoranda.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to type a minimum of 40 words per minute utilizing current word processing software.
• Ability to use transcription, photocopy, fax, and other office equipment to complete documents efficiently.
• Ability to establish and maintain cordial and courteous working relationships with firm employees and outside contacts.
• Ability to work effectively in a fast-paced and demanding environment.

Responsibilities

• Read, scan, document, and route incoming mail.
• Prepare outgoing mail, including mailing labels, Certified Mail Return Receipt Requested (CMRRR), messenger requests, and overnight courier forms.
• Coordinate the completion of photocopy, fax, and messenger requests.
• Draft and prepare legal and non-legal documents, including pleadings, summonses, complaints, motions, subpoenas, and general correspondence.
• Perform clerical duties such as scheduling hearings and appointments, answering telephones, and providing information to callers as directed.
• Maintain client files and ensure files remain current and properly stored.
• Transcribe, compose, and type routine correspondence.
• Open and close client files.
• File client documents and correspondence.
• Maintain attorney reading files.
• Pick up files from attorney offices and distribute materials as needed.
• Circulate hard copy mail to attorneys.
• Input attorney time.
• Type memoranda, correspondence, and other documents as backup support to secretaries.
• Transcribe dictation.
• Assist with special projects as assigned.

Benefits

• Health, Dental, and Vision Insurance.
• Long-Term Disability Insurance.
• Life Insurance.
• 401(k) Plan with Employer Match.
• Paid Vacation.
• Paid Sick Leave.
• Paid Holidays.
• Parental Leave.
• Performance-Based Bonus Opportunities.
• Employer-Paid Parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED