PUBLIC DEFENDER'S OFFICE, 1ST CIRCUIT- COMMUNICATIONS ASSISTANT I - 21014186

State of Florida • Pensacola, FL

7d

About The Position

This is a clerical position at the Office of the Public Defender, First Circuit. The position performs receptionist duties, data entry, and case-file opening and closing. Other duties include receiving, sorting, and distributing incoming and outgoing mail; communicating by telephone with clients, witnesses, the public, and law enforcement; and completing related tasks as assigned.

The successful applicant should have strong clerical and communication skills and working knowledge of office procedures, a case-tracking program, and legal terminology. The role requires integrity, professionalism, discretion when handling confidential matters, organization, initiative, and the ability to work under pressure and time constraints with minimal supervision after training. Applicants must have an excellent attendance record and pass a background check.

The schedule is Monday through Friday, 8 a.m. to 5 p.m. Later hours may be required when needed. Physical requirements include sitting, walking, standing, and lifting up to 25 pounds. Employees must comply with workplace policies and procedures, confidentiality requirements, and safe-workplace practices. The employer maintains a harassment-free workplace policy. Employees are subject to reasonable-suspicion drug testing under Florida's Drug-Free Workplace Act.

Requirements

• High school diploma or equivalency.
• One year of experience in data entry, or an equivalent combination of training and experience.
• Strong clerical skills and excellent communication skills.
• Working knowledge of office procedures, a case-tracking program, and legal terminology.
• Integrity and professionalism, with discretion in handling confidential matters.
• Ability to work under pressure and time constraints, and with minimal supervision after training.
• Excellent attendance record.
• Ability to sit, walk, stand, and lift up to 25 pounds.
• Must pass a background check.
• Must be able to work Monday through Friday, 8 a.m. to 5 p.m., and later hours if needed.

Responsibilities

• Act as a receptionist.
• Enter data.
• Open and close case files.
• Receive, sort, and distribute incoming and outgoing mail.
• Communicate by telephone with clients, witnesses, the public, and law enforcement.
• Perform other related tasks as assigned.
• Follow confidentiality requirements and workplace policies and procedures, including safe-workplace practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED