Communications and Financial Assistant

University of Guelph • Guelph, ON

7d

About The Position

Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G community. CCS has a progressive organizational culture, including a strong learning and development focus, and is committed to its core values: service culture, integrity, individual leadership, teamwork, agility and communication. The Communications and Finance position supports the communication and financial needs of the CCS department. Reporting to the Manager, Communications and Culture, and receiving functional input from the Manager, Business Operations and Human Resources, this role supports departmental communications initiatives, engagement activities, and supports financial operations across CCS, serving a community of over 100 staff, 30–50 student employees, and 16 directors and managers.

Requirements

• Completion of a 2-year diploma in Business Management, Communications or a related field.
• A year of experience working in communication or administrative position preferably in a unionized or public‑sector environment.
• Experience with communications work, including social media coordination and content creation, writing web content and supporting event management.
• Knowledge of financial systems and BPS purchasing policies.
• Proven independent judgment for decision-making, task prioritization, and time management while dealing with conflicting priorities and deadlines.
• Must possess exceptional organizational skills and attention to detail when managing a high volume of diverse responsibilities, ensuring accuracy, completeness, and respect for privacy.

Nice To Haves

• Familiarity and comfort with Microsoft 365 suite of tools (Outlook, Teams, OneDrive, SharePoint) is an asset.

Responsibilities

• Communications support for IT-related initiatives, which includes writing content for social media, newsletters, blog posts, web copy, digital signs and more.
• Supports project management, coordination and production of communications materials, working with our graphic designer, clients and vendors as appropriate.
• Assists with planning and promotion of events, including Spring IT Day, O-week activities, CCS social events, retirements, and cyber security month.
• Develops print and digital materials to promote/inform U of G about CCS services.
• Assist with invoice processing, coding, and documentation to support timely payment.
• Prepare low‑value purchase orders and support departmental recoveries and chargebacks.
• Review expense claims and reconcile departmental credit card statements.
• Assist with journal entries, internal billings, and manual invoices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree