Comms Coordinator / Warehouse Driver

Quixote Studios•New York, NY

2d•Onsite

About The Position

Quixote by Sunset Studios is a leading provider of sound stages and production services for the entertainment industry. Quixote rents sound stages, production trailers, trucks, lighting and grip and other equipment to support a wide range of productions including long-form television and feature film, as well as high-end photo shoots and commercials. We operate in Los Angeles, Atlanta, and New York, while also servicing on-location productions across the U.S. As part of the Sunset Studios platform, Quixote offers unparalleled convenience, service and quality to productions of any size. At Quixote, everyone on set is a VIP. Job Summary: This Comms Coordinator / Warehouse Driver is responsible for working with the Comms Manager to maintain the Comms inventory (two-way radios, WiFi devices, etc) on a daily basis. They will also assist with processing rentals with the administrative team and clients, as well as expedite equipment as needed with the warehouse staff team. They are responsible for executing deliveries and pickups of equipment to and from clients’ location as needed.

Requirements

Prior experience operating material handling equipment.
Strong communication skills with the ability to effectively interact with management, clients, and team members.
Availability to work standard business hours, with flexibility for overtime as needed.
Valid driver's license and excellent driving record.
Basic computer proficiency, including the ability to learn and navigate rental or inventory management software.
High school diploma or equivalent education and related experience.
Ability to perform all duties in a safe manner and in alignment with Company policies and procedures.

Nice To Haves

Prior experience working with communications equipment (e.g., radios, walkies, or similar devices) is preferred.

Responsibilities

Assist administrative staff and operations managers with incoming bookings via email and phone.
Schedule and coordinate delivery and pick-up of production supplies and communications equipment to and from client locations.
Support account setup in Rental Works and maintain accurate documentation, including MRAs, deal memos, certificates of insurance, and CC authorizations.
Troubleshoot, repair, prep, and test communications equipment (walkies, WiFi devices, accessories, and sound equipment) before and after rentals.
Program walkie frequencies based on client specifications (training provided).
Pull, stage, and organize equipment for orders, identifying and communicating any shortages.
Inspect, test, and verify all equipment functionality upon return and prior to rental.
Partner with clients during equipment check-out and check-in processes, ensuring all required documentation is completed and signed.
Maintain accurate inventory through regular stock checks and communication of order updates or changes to management.
Execute timely and accurate delivery and pick-up of equipment, supplies, and materials to client locations.
Follow delivery routes and schedules to ensure on-time service.
Operate lift gates and safely load, unload, and secure equipment using proper handling techniques.
Perform minor equipment repairs as needed and escalate issues requiring additional service.
Complete all required paperwork accurately and thoroughly.
Maintain cleanliness and organization of workspaces and company vehicles.
Operate company vehicles safely and in compliance with all state and DOT regulations; promptly report any vehicle issues.
Perform all duties in a safe, efficient, and timely manner in alignment with company policies.
Complete additional tasks and responsibilities as assigned by management.