Committee Engagement Specialist
About The Position
The Committee Engagement Specialist is responsible for the day-to-day management and facilitation of Safety and Compliance Committee(s) operations, with a primary focus on maintaining accurate and up-to-date committee rosters, maintaining thorough record-keeping, and coordinating effectively with internal and external stakeholders. This role supports the integrity of committee activities by tracking and managing member appointments, overseeing onboarding processes, maintaining conflict-of-interest (COI) records, and ensuring alignment with OPTN governance and HRSA oversight requirements. Reporting to the Director of Membership or the designated supervisor, this position maintains the accuracy of committee rosters, tracks member training completion, maintains detailed records to support compliance with governance and oversight standards, and facilitates the availability of resources to support committee functions. The Committee Engagement Specialist must excel in data management, attention to detail, and collaboration with stakeholders to ensure the seamless execution of membership processes.
Requirements
- Bachelor’s degree in business administration, healthcare management, public policy, or a related field.
- At least 5 years of experience in roles involving policy compliance, operational coordination, healthcare processes, or committee/board management.
- Experience with maintaining accurate records, managing workflows, and coordinating among multiple stakeholders.
- Strong organizational and project management skills, with the ability to manage complex workflows and meet deadlines.
- Proficiency in office productivity tools (e.g., Microsoft Office Suite) and data tracking systems.
- Excellent written and verbal communication skills for preparing reports, facilitating stakeholder interaction, and supporting governance activities.
- Ability to work collaboratively with diverse teams, including contractors, government stakeholders, and committee members.
Nice To Haves
- Knowledge of healthcare operations, compliance standards, or governance processes preferred.
Responsibilities
- Maintain accurate, current, and transparent records of Safety and Compliance Committee(s) membership, including member roles, appointment timelines, affiliations, contact information, and training status.
- Execute the appointment and onboarding process for new committee members, ensuring timely assignment of roles and subcommittee responsibilities.
- Track annual orientation and training status for all committee members to ensure compliance with governance requirements.
- Develop and maintain a Conflict of Interest (COI) tracking log, monitoring and addressing potential conflicts for committee members and participants.
- Collaborate with HRSA, OPTN contractors, and internal teams to ensure alignment and continuity of committee operations.
- Facilitate the execution of the Appointment and Roster Draft Plan by adhering to SOPs for monitoring and updating committee membership rosters, coordinating with contractors and stakeholders to support committee operations, submitting updated rosters and related documentation within specified timeframes, and maintaining detailed records of processes, authority boundaries, and roles in committee-related activities.
- Support updates to SOPs based on internal feedback or COR requests, ensuring alignment with organizational and governance standards.
- Facilitate the availability and access to a pool of HRSA-approved Subject Matter Experts (SMEs) with specialized knowledge in areas such as patient safety, risk management, healthcare analytics, transplant medicine, and quality assurance.
- Implement procedures for selecting, maintaining, and rapidly deploying SMEs to support site visits, incident reviews, or other committee functions.
- Track and document SME involvement, including expertise type, hours used, request sources, and outputs delivered.
- Collaborate with stakeholders to address ad hoc expertise requests, ensuring timely and accurate responses.
- Provide ongoing access to committee records, data, trackers, dashboards, and SOP documentation to the COR and relevant stakeholders.
- Ensure transparent and accurate reporting of committee membership activities, including rosters, training status updates, and COI logs.
- Submit reports and deliverables in formats and timeframes required by the Appointment and Roster Draft Plan and Subject Matter Expertise Draft Plan.
- Collaborate with other entities supporting the OPTN to enable the execution of committee-related processes.
- Track changes to committee membership and notify the COR of updates within one business day.
- Provide administrative and logistical support for committee meetings, member communications, and related activities.
- Facilitate alignment with the approved OPTN Patient Safety and Compliance Operations Plan, ensuring all contractor support procedures are implemented effectively.
Benefits
- Variety of medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan
- 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
- Full flex work weeks where possible
- Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave
- 15 days of paid leave per calendar year to be used for vacations, personal business, and illness
- 10 paid holidays per year
- Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees
- Short and long-term disability benefits
- Life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
