Committee Coordinator
About The Position
The Committee Coordinator is responsible for providing administrative and logistical support for the Safety and Compliance Committee(s), maintaining oversight that all committee activities, meetings, documentation, and processes are efficiently managed and compliant with OPTN governance and HRSA oversight requirements. This role requires a strong ability to maintain detailed records, facilitate secure and transparent communication, and support coordination efforts with internal teams, HRSA, contractors, and committee stakeholders. Reporting to the Committee Operations Leads, the Committee Coordinator plays a pivotal role in ensuring timely management of committee administration, maintenance of rosters and records, and coordination of committee activities. The Coordinator focuses on implementing established processes while providing detailed documentation, logistical support for meetings, and adherence to organizational protocols for the execution of committee functions.
Requirements
- Bachelor’s degree in business administration, healthcare management, public administration, or a related field.
- Minimum 2 years of relevant experience in roles involving administrative support, committee coordination, project management, or similar operations.
- Strong organizational skills and attention to detail, with the ability to manage complex workflows, sensitive data, and competing deadlines.
- Familiarity with tracking tools, databases, and collaboration platforms for record-keeping and data management.
- Proficiency in systems such as Microsoft Office Suite and virtual meeting platforms.
- Excellent verbal and written communication skills for preparing detailed documentation, meeting materials, and correspondence.
- Ability to collaborate effectively with diverse stakeholders, including HRSA, contractors, committee leaders, and government entities.
Nice To Haves
- Experience in healthcare processes, compliance, or governance-related activities is preferred.
Responsibilities
- Assist in documenting and maintaining committee procedures, structures, operational manuals, and decision-making processes as outlined in the Safety and Compliance Committee(s) Management Draft Plan.
- Provide full administrative and technical support for virtual committee meetings, including scheduling, securing platforms, and distributing agendas and supporting materials.
- Collaborate with Committee Operations Lead, committee leaders, members, and HRSA staff to draft detailed meeting documentation, including agendas and presentation slides.
- Facilitate the accurate preparation and timely submission of meeting minutes, summaries, raw and clean transcriptions, and electronic recordings within required timeframes.
- Prepare de-identified meeting summaries for public posting on the OPTN website, ensuring compliance with information security and transparency standards.
- Monitor and track committee activity milestones, timelines, and accountable parties to provide progress visibility for HRSA, OPTN leadership, and relevant stakeholders.
- Respond to information requests from the Safety and Compliance Committee(s), HRSA, or other stakeholders by triaging, tracking, and providing prompt responses.
- Provide regular updates and communication of committee activities and accomplishments to HRSA, the Committees, the OPTN Board, and other relevant stakeholders through secure channels.
- Maintain accurate recordkeeping and documentation for all Safety and Compliance Committee(s) activities, including records related to committee composition, training, and decision-making processes.
- Assist in the preparation and submission of required deliverables in compliance with contractual timelines and organizational standards, including trackers, dashboards, manuals, and reports.
- Provide ongoing access to critical documentation, operational data, and updated SOPs as required by HRSA and committee stakeholders.
Benefits
- Variety of medical plan options
- Health Savings Accounts
- Dental plan options
- Vision plan
- 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
- Full flex work weeks where possible
- Variety of paid time off plans, including vacation, sick and personal time
- 10 paid holidays per year
- Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees
- Short and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
