COMMERCIAL SERVICES ADMINISTRATOR

Gulf Interstate Engineering Company•Houston, TX

3d•Onsite

About The Position

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more. The Commercial Services Administrator is responsible for maintaining all commercial services documentation and verifying completeness and accuracy, and for assisting the Manager of Contracts and the Manager of Procurement. The Commercial Services Administrator functionally reports to the Commercial Services Director and operationally day-to-day to the Manager of Contracts and the Manager of Procurement Services.

Requirements

1-5 years of experience with administrative work
Excellent written and verbal communication skills
Proficiency with word processing and spread sheet software
Basic knowledge of oil and gas industry, with engineering services for oil and gas pipeline projects a plus

Nice To Haves

Forward Thinking
Problem solving
Detail oriented
Commercial awareness
Results oriented
Customer focused
Business and people acumen

Responsibilities

Review documentation from the team for completeness, accuracy, and verification.
Identify any issues on documentation and ensures that it is returned to appropriate team member for corrective action.
Assure that all required documentation is present.
Manage and update the Contract and Purchase Order Database.
Assist in Corporate Registrations and Licensing.
Support the team by verifying contractor / vendor invoices for accuracy and completeness.
Responsible for uploading and processing invoices in Aconex.
Uploads and maintains final documentation into electronic file structures.
Compose and type departmental correspondence and other documents
Schedule meetings and appointments, prepare travel arrangements and receive visitors
Provide team support as required.