Commercial Roofing Pre-Construction Coordinator

Eskola LLC• US,

4d•$65,000 - $80,000•Onsite

About The Position

The Pre-Construction Coordinator plays a critical administrative and coordination role within the Estimating and Revenue Operations team at Eskola Roofing & Waterproofing. This position ensures the smooth operation of pre-construction processes by managing key systems, portals, compliance documentation, prequalification processes, and communications across internal teams and external stakeholders. The Pre-Construction Coordinator supports estimators, sales staff, and leadership by maintaining organized, auditable, and centralized resources that enable efficiency, compliance, and successful project pursuit.

Requirements

2+ years of experience in construction administration, pre-construction support, or related role.
Must be able to successfully complete a pre-employment background check and drug screening as a condition of hire.
Must possess a valid driver’s license and a dependable personal vehicle to travel to job sites as required.
Proficiency in Microsoft Office Suite, SharePoint, and industry platforms (e.g., Bluebeam, Building Connected, Eagleview).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.

Nice To Haves

Bachelor’s degree in Business Administration, Construction Management, or related field.
Familiarity with commercial roofing and waterproofing systems (TPO, EPDM, PVC, modified bitumen, BUR, metal) at a level sufficient to credibly support and evaluate technical conversations.
Notary certification (preferred or ability to obtain).

Responsibilities

Act as administrator for departmental systems and portals, including Bluebeam, Building Connected, GBE, Teams, Estimating distribution lists, Connect Explorer, Eagleview, TX Ethics Commission, and HubSpot.
Maintain active user logins and update access for employees across branches.
Coordinate with Construct Connect administrator to manage logins and service areas.
Manage company plan room logins, ensuring up-to-date and accessible records.
Support onboarding of new estimators and sales staff by coordinating system access, directory inclusion, and tool setup.
Provide training guidance and initial support for pre-construction platforms and portals.
Maintain and update prequalification documents (W-9, legal, financial, insurance, etc.) and store copies in centralized employee-accessible locations.
Obtain, update, and file manufacturer letters, warranties, and portal requirements.
Order bonds, maintain bid bond logs, and coordinate notarization/signature collection for bid documents, affidavits, and bonds.
Administer and update Revenue Operations SharePoint site in conjunction with leadership.
Monitor Estimating RFQ email inboxes and distribute bid invitations to branches and estimators.
Assist with communication from third parties to estimators and ensure proper routing.
Manage and update internal and external directories, including branch lists, regional maps, and employee rosters.
Obtain project references, case studies, and photos, and centralize the information for business development and marketing use.
Coordinate prequalification submissions and vendor registrations with general contractors, clients, and third parties.
Track deadlines and ensure required documentation is current, accurate, and submitted on time.