Commercial Real Estate Paralegal

Prospect Blue•Richmond, VA

About The Position

ProspectBue is working with a Richmond, Virginia law firm seeking a Paralegal to support its Capital Finance and Real Estate practice. The role provides substantive assistance to attorneys and other timekeepers across legal document preparation and organization, legal and regulatory research, transaction and case support, and other practice-related assignments. The paralegal will also participate in team and office initiatives and help implement operational priorities established by firm leadership. The position requires adherence to the firm's billable-hour, timekeeping, professional responsibility, records-management, and file-management requirements. The paralegal will conduct and organize research; assist with drafting and finalizing documents; support client meetings, closings, hearings, trials, and other events; coordinate documentation with clients and representatives; and maintain organized electronic and physical matter files. The role may require additional hours and travel, including on limited notice, when business needs require.

Requirements

At least three years of experience in a paralegal, legal-support, or related business role.
High school diploma or equivalent.
Working knowledge of applicable federal, state, and local rules and procedures.
Proficiency with Microsoft Office and the ability to use online research platforms, legal databases, document-management systems, and other technology used in a modern legal environment.
Ability to locate, retrieve, evaluate, and organize information from electronic and legal research resources.
Strong attention to detail, accuracy, organization, and follow-through.
Ability to manage competing priorities, adjust to changing demands, and perform effectively in a deadline-driven environment.
Professional demeanor and strong interpersonal, written, and verbal communication skills when interacting with attorneys, colleagues, clients, vendors, and other professional contacts.
Sound judgment, discretion, patience, diplomacy, and ability to remain composed in high-pressure situations.
Willingness and ability to work additional hours and travel, including with limited advance notice, when business needs require.
Ability to work collaboratively and contribute effectively as part of a team.
Ability to receive, understand, and communicate detailed information accurately through written and verbal channels.

Nice To Haves

College degree preferred.
Paralegal certification, NALA certification, or a state-issued specialty certification is advantageous.
Prior experience coordinating the work of paralegals or case clerks is preferred.
Ability to train or provide guidance to other paralegals and support personnel when needed.

Responsibilities

Manage assigned work in accordance with the firm's billable-hour and timekeeping requirements.
Seek opportunities for billable assignments, including working with attorneys and teams in other offices when appropriate.
Record time accurately throughout each workday and enter it into designated billing and accounting systems in accordance with firm policies and applicable outside-counsel requirements.
Follow applicable professional responsibility and ethical standards governing paralegal duties.
Apply working knowledge of federal, state, and local procedural requirements; monitor changes to applicable rules and communicate relevant updates to the team.
Research statutes, regulations, case law, legal publications, and other authoritative sources relevant to assigned matters.
Evaluate and organize research findings and prepare summaries, reports, and other written materials for attorney review and use.
Assist with drafting, revising, assembling, and finalizing legal documents and related materials.
Support client meetings, closings, hearings, trials, and other proceedings or events as requested.
Gather and organize information from electronic workspaces, legal research resources, reference materials, discovery materials, practice guides, regulations, and other sources.
Establish, maintain, and organize electronic workrooms and document repositories, and coordinate with clients and their representatives regarding required documentation.
Respond to routine information requests and communicate with clients and other parties when appropriate and within assigned responsibilities.
Prepare routine correspondence, internal memoranda, file memoranda, and other basic case- or transaction-related documents.
Use approved firm technology platforms and applicable legal, document-management, research, and productivity tools.
Maintain client files in accordance with firm records and file-management requirements, keeping electronic and physical materials organized, labeled, stored, and accessible.
Maintain centralized matter files, including barcoding and labeling physical files and organizing electronic documents in the firm's document-management system.
Assist with timely matter completion and closing, and monitor workspaces for compliance with records-management procedures.
Contribute to firm, office, and practice-group initiatives and perform additional responsibilities as assigned by management.