Commercial Real Estate Lease Analyst

Ryan Companies US, Inc.•Minneapolis, MN

1d•$65,000 - $80,000

About The Position

The Commercial Real Estate Lease Analyst reads signed lease documents and turns them into accurate system records, rent schedules, tenant charges, key dates, and reports. The analyst supports a commercial real estate portfolio owned or managed by the company. This person works with Real Estate Accounting, Property Management, Leasing, Asset Management, and Legal. The signed lease controls. If lease language is unclear or conflicts with another document, the analyst records the issue and gets the right team involved before it affects money, reporting, or a deadline.

Requirements

Bachelor’s degree in Accounting, Finance, Real Estate, Business, or a related field, or an equal mix of relevant education and work experience
3+ years of commercial real estate lease administration, tenant recovery, or property accounting experience
Proven ability to read complex leases, amendments, and related documents and summarize the terms correctly
Working knowledge of base rent, rent increases, common area maintenance (CAM), operating expenses, real estate taxes, insurance, percentage rent, recoveries, and tenant billing
Experience with at least one lease administration, property management, or real estate accounting system and the ability to learn the company’s system
Strong Excel skills, including reconciliations, lookups, pivot tables, variance review, and schedules that others can follow
Clear written and verbal communication, sound judgment, strong organization, and close attention to detail
Ability to handle several deadlines, explain assumptions, and quickly raise unclear language or risk
1-4 years of lease audit or commercial real estate experience with some understanding of basic accounting principles
Demonstrate accuracy and thoroughness and monitor work to ensure quality

Nice To Haves

experience with large or multi-company portfolios, straight-line rent, internal controls, audits, acquisitions or sales, estoppels, SNDAs, or letters of credit
experience using approved automation or AI tools and checking the results against signed documents
Accounting software experience (JDE, MRI, or Yardi)

Responsibilities

Read and summarize signed leases, amendments, renewals, expansions, reductions, assignments, subleases, terminations, and waivers
Enter important terms, including the space, dates, rent, increases, options, notice deadlines, recoveries, caps, base years, gross-ups, taxes, insurance, percentage rent, deposits, letters of credit, allowances, co-tenancy, and other rights and requirements
Decide which document controls when several documents change the lease; flag conflicts, missing support, and unusual terms for review
Turn lease terms into accurate rent schedules, system fields, tasks, notices, and reports
Complete a documented quality check before records or charges go live
Keep electronic lease files complete, organized, and supported
Enter and update complete lease records in the company’s lease or property accounting system on time
Attach signed documents, keep the correct version history, and support important data changes
Compare the signed lease, lease summary, rent roll, lease system, accounting system, and billing schedules; fix or raise differences quickly
Maintain approved recovery settings, pools, tenant setup, and budget assumptions
Support data transfers, acquisitions, property sales, and system changes; test the transferred data
Use the signed lease as the legal source and the lease system as the daily working source
Set up and check recurring charges, fixed rent increases, consumer price index (CPI) increases, percentage rent, utilities, and other bill-backs
Prepare or support CAM, operating expense, real estate tax, and insurance estimates and year-end reconciliations
Apply caps, base years, gross-ups, exclusions, and other special terms exactly as the lease states
Research differences and tenant questions, prepare lease-based support, and coordinate approved corrections or escalation
Help prepare tenant estimate and reconciliation statements and enter approved charges into the accounting system
Review rent rolls, occupancy information, and portfolio reports for accuracy
Give Accounting the lease data and schedules it needs; Accounting owns accounting policy and final accounting conclusions
Maintain controls over rent commencement, option and notice deadlines, expirations, renewals, holdovers, insurance requirements, reporting duties, and other time-sensitive provisions
Use system alerts, recurring reviews, and documented backup procedures so that compliance does not depend on individual memory
Monitor unresolved obligations and obtain missing documents, data, approvals, or evidence of completion
Assess the timing and significance of exceptions and escalate them early enough for Accounting, Property Management, Leasing, Asset Management, or Legal to act
Prepare recurring and ad hoc lease, billing, recovery, variance, and exception reports for operational and management use
Support monthly close, annual budgets, tenant estimates, reconciliations, and portfolio reporting with accurate, traceable lease data
Assemble complete evidence for internal controls and internal or external audit requests
Analyze aged exceptions, recurring data defects, and financial discrepancies; document root causes, ownership, status, and resolution
Research lease questions and explain the answer in clear, practical language
Keep issue and status logs, meet response deadlines, and communicate delays or risks early
Update procedures, reduce manual work, and measure whether process changes improve speed or accuracy
Use only approved automation or AI tools, protect confidential information, check results against source documents, and remain responsible for the final work