Commercial Real Estate Administrator
About The Position
Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own, and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings, Lab and Life Science facilities, and Senior Assisted Living centers fuels innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value. Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts.
Requirements
- High School Diploma or GED required, associate or bachelor’s degree preferred
- Previous exposure to commercial property management, Healthcare preferred
- Experience with Yardi software
- Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
Responsibilities
- Answer phone and assist with tenant needs
- Monitor, create, and update tenant requests and preventative maintenance tasks in the work order system; respond to inquiries by providing routine information and/or taking and delivering messages
- Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
- Maintain inventory of office supplies and assist with procurement of office and maintenance materials
- Order new or update existing building signage and electronic directory boards
- Coordinate annual fire drills and safety training at properties
- Assist with preparing and administering master service agreements, along with new vendor setup
- Monitor outside vendors for compliance with contracts and certificates of insurance
- Establish and maintain record-keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable, and reporting; organize and code invoices
- Assist the manager and building engineers with the update of sub-metered electrical and water analysis worksheets as utility invoices are received
- Compiling and reviewing Tenant Billings and other miscellaneous charges, and preparing monthly chargeback forms to be submitted to the property accountant
- Provide the management team with aged delinquency reports and send delinquency letters
- Work closely with third-party janitorial staff to ensure contract compliance and maintain the janitorial square footage report
- Manage badge requests and renewals relating to building access
- Prepare and maintain tenant handbooks and oversee quarterly newsletters
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
