Commercial Project Coordinator

Green Window Cleaning Services LLC•Sun Prairie, WI

About The Position

Green Window Cleaning Services is seeking a highly organized, proactive, and detail-oriented Commercial Project Coordinator to support our growing Commercial Team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple moving parts, and takes pride in keeping projects, communication, and operations running smoothly. The Commercial Project Coordinator plays a key role in supporting commercial project success from planning through completion. This position helps coordinate project documentation, customer communication, scheduling support, compliance requirements, invoicing, and follow-up activities that keep jobs on track and teams aligned. The role also supports billing and accounts receivable processes, helps prepare projects for execution, and ensures critical administrative and operational details are handled accurately and efficiently. This is a great opportunity for someone who enjoys both structure and variety — someone who can manage details, solve problems, communicate professionally, and contribute to a high-performing team. The right candidate will be dependable, resourceful, customer-focused, and committed to doing quality work with integrity. At Green Window Cleaning Services, we value Quality, Efficiency, Integrity, and Culture, and we are looking for someone who reflects those values in the way they work and support others.

Requirements

High school diploma or equivalent required
Strong administrative, organizational, and time-management skills
Strong verbal and written communication skills
Ability to manage multiple priorities in a fast-paced office environment
Strong attention to detail and commitment to accuracy
Ability to manage confidential financial, customer, and operational information professionally
Strong customer service and internal communication skills
Ability to coordinate timelines, documentation, action items, and multiple workstreams effectively
Ability to support project management functions including tracking, communication, scheduling coordination, and follow-up
Ability to support accounts receivable and billing workflows with consistency and follow-through
Ability to identify issues, escalate appropriately, and help maintain project momentum
Ability to create, revise, and maintain SOPs and process documentation
Proficiency with computers and the ability to learn CRM, invoicing, scheduling, and office software systems
Strong problem-solving skills and a solution-oriented mindset
Dependable attendance, professionalism, and accountability

Nice To Haves

Strong organizational and time-management skills
Excellent written and verbal communication
A high level of attention to detail and accuracy
The ability to manage multiple priorities in a fast-paced office environment
Confidence coordinating schedules, documents, follow-up items, and project details
Strong customer service and internal communication skills
The ability to stay calm, professional, and solution-oriented when priorities shift
Comfort working with invoicing, billing support, and accounts receivable follow-up
The ability to create, update, and maintain clear process documentation and SOPs
Strong follow-through and accountability
Confidence using computers and learning business software systems
A team-first mindset with the ability to work independently when needed

Responsibilities

Coordinate project documentation, customer communication, scheduling support, compliance requirements, invoicing, and follow-up activities.
Support billing and accounts receivable processes.
Prepare projects for execution.
Ensure critical administrative and operational details are handled accurately and efficiently.
Manage details, solve problems, and communicate professionally.
Track, communicate, schedule, and follow up on project-related items.
Support accounts receivable and billing workflows.
Identify issues, escalate appropriately, and help maintain project momentum.
Create, revise, and maintain SOPs and process documentation.