Commercial Portfolio Manager (64600)

The Habitat Company•Chicago, IL

32d•Onsite

About The Position

The Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide. We are a multi-state organization of approximately 500 team members specializing in the asset management, property management and project management of market rate, affordable rentals, condominiums and commercial real estate. At The Habitat Company, we believe that it is the quality and experience of our team members that make a difference. Our professional team provides us with the depth of talent and ability that is so crucial to our success. The Habitat Company provides comprehensive compensation to our team members. In addition to wages, this position is eligible for medical, dental, vision, 401k, and other benefits offered through Habitat, detailed here: https://www.habitat.com/our-benefits Job Scope: The Commercial Portfolio Manager oversees the operational, financial, and leasing performance of the company’s commercial and mixed-use portfolio. The role serves as a primary liaison among tenants, ownership, brokers, property management, accounting, contractors, and vendors to support occupancy, tenant retention, efficient operations, and asset value. The position also supports the Asset Management team with budgeting, reporting, financial analysis, capital planning, due diligence, refinancing, acquisitions, dispositions, and other strategic initiatives.

Requirements

Two to five years of experience in commercial real estate, leasing, brokerage, property management, asset management, lease administration, or a related field.
Working knowledge of commercial leases, tenant billing, CAM reconciliations, operating expense recoveries, and real estate tax billings.
Strong financial, analytical, organizational, reporting, communication, and problem-solving skills.
Advanced Microsoft Excel proficiency and comfort working with property-level financial information.
Ability to manage multiple properties, deadlines, tenant matters, and competing priorities.
Ability and willingness to travel periodically within the portfolio.

Nice To Haves

Bachelor’s degree in Real Estate, Finance, Accounting, Business, Economics, or a related field.
Commercial brokerage or leasing experience.
Experience with Yardi, RentCafe, or comparable property management and tenant systems.
Exposure to acquisitions, dispositions, refinancing, lender reporting, or due diligence.

Responsibilities

Conduct all business in accordance with The Habitat Company's policies and procedures, Fair Housing, Americans with Disabilities Act and all other laws pertaining to apartments
Partner with leasing brokers to market vacancies and monitor tours, proposals, leasing pipelines, competing properties, and market conditions.
Review proposals, letters of intent, lease drafts, and key economic terms, including rent, concessions, commissions, and tenant improvement requirements.
Coordinate space tours, lease execution, tenant onboarding, renewals, expansions, move-outs, and retention efforts.
Serve as a primary tenant contact, maintain proactive communication, and coordinate prompt resolution of operational concerns.
Identify opportunities to improve tenant mix, increase revenue, reduce vacancy downtime, and address tenant retention risks.
Maintain working knowledge of commercial leases, amendments, renewals, and tenant obligations.
Maintain lease abstracts, tenant files, certificates, correspondence, and critical-date tracking.
Enter and maintain leases, amendments, rent schedules, options, escalations, and other key terms in Yardi.
Set up commercial tenants in RentCafe and coordinate billing, access, and tenant-facing system requirements.
Track expirations, options, rent adjustments, notice deadlines, tenant improvement obligations, reimbursements, abatements, and other material lease provisions.
Review rent rolls, tenant ledgers, billing schedules, receivables, and collection activity; coordinate resolution of discrepancies and tenant account issues.
Monitor CAM reconciliations, operating expense recoveries, and real estate tax billings for accuracy and compliance with lease requirements.
Assist with annual operating and capital budgets, commercial revenue forecasts, monthly financial reviews, and variance analysis.
Conduct property visits and coordinate tenant-impacting maintenance, life-safety, access, signage, utility, and building-operation matters.
Assist with capital and tenant improvement projects, including scopes, bids, contracts, schedules, budgets, reimbursements, and completion tracking.
Support property business plans, reforecasts, capital planning, cash-flow forecasting, and strategic portfolio initiatives.
Prepare recurring and ad hoc reporting on occupancy, leasing, renewals, receivables, recoveries, capital projects, and financial performance.
Perform lease, market-rent, financial, and operational analyses to support decision-making.
Assist with ownership and lender reporting, debt compliance, refinancing, acquisitions, dispositions, and due diligence.
Support special projects, process improvements, data cleanup, tracking tools, and timely completion of assigned action items.