Commercial Portfolio Manager

Fairgrove Property Management•Sherman Oaks, CA

About The Position

Fairgrove Property Management provides residential property management services to real estate investors and residents throughout Southern California. The Irvine-based company was founded in 1976 and operates in four major Southern California markets while expanding across the West. The Commercial Portfolio Manager is responsible for the daily operations, maintenance, and financial performance of a portfolio of commercial properties. The role includes managing tenants and lease agreements, maintaining property records, and ensuring compliance with applicable regulations. This is a full-time salaried position with compensation of $85,000–$95,000 plus an annual bonus. The role requires commercial property management experience and may involve travel between properties and evening or weekend availability for emergencies.

Requirements

High school diploma or equivalent.
Prior property management experience, with a focus on issue resolution and achieving company goals.
Commercial lease administration experience, including lease abstracting and CAM reconciliations.
Strong knowledge of California commercial leasing and landlord-tenant requirements.
Excellent communication skills and ability to work as a team player.
Strong organizational and written communication skills.
Ability to multitask between office duties, property inspections, and tenant needs.
Proficiency in Microsoft Office 365, especially Excel.
Ability to travel between properties with reliable transportation.
Flexibility to work evenings and weekends as needed for emergencies.

Nice To Haves

AppFolio experience preferred.

Responsibilities

Manage accounts receivable and payable, including invoices and expenses, to ensure accurate and timely processing.
Prepare, review, and manage annual property budgets.
Review financial information and monitor property financial performance.
Prepare Common Area Maintenance (CAM) reconciliations.
Abstract leases and track key dates, including renewals, options, and expirations.
Manage tenant relations, lease agreements, renewals, move-ins, and move-outs.
Draft and serve legal notices.
Respond promptly and professionally to property maintenance matters and tenant concerns.
Coordinate vendors and contractors and monitor the quality and completion of their work.
Maintain positive relationships with owners and respond to their requests in a timely manner.
Monitor occupancy and market conditions, and support marketing and leasing efforts for vacant space.
Conduct routine property inspections and city compliance inspections.
Ensure compliance with applicable laws, regulations, and insurance requirements.
Collaborate with department leaders to deliver an optimal experience for owners and tenants.
Maintain accurate tenant files and property records.
Be available for emergency response as needed.