Commercial Portfolio Coordinator

YMP Real Estate Management LLC•Miramar, FL

About The Position

The Commercial Portfolio Coordinator plays a central role in the strategic and operational management of the commercial real estate portfolio. The role supports the day-to-day oversight of commercial properties, financial performance, tenant relationships, and property management strategies. The coordinator compiles and reviews property and financial reports, supports budgeting and variance analysis, maintains portfolio and leasing trackers, and prepares materials for management and ownership reporting. The role also coordinates information and follow-up among leasing, property management, accounting, legal, and other teams; tracks operational matters and capital projects; and helps improve reporting processes and data accuracy in Yardi and other company systems.

Requirements

Two or more years of experience in commercial real estate, property operations, portfolio coordination, or a related role.
Working knowledge of commercial property financial statements, budgets, and lease terms.
Strong Excel skills, including formulas, lookups, pivot tables, and organizing data for reporting.
Strong analytical skills and attention to detail, including the ability to identify discrepancies and ask relevant questions.
Excellent organizational, communication, and follow-through skills.
Ability to work independently, prioritize competing deadlines, and collaborate across departments.
A bachelor's degree is preferred in business, finance, real estate, or a related field; equivalent relevant experience will be considered.
Knowledge of commercial real estate, including leasing processes, property valuation, and market trends.
Understanding of laws, regulations, and codes governing commercial real estate, including fair housing laws, zoning regulations, and building codes.
Ability to address legal matters, lease compliance, and disputes in coordination with legal professionals.
Proficiency in financial management, including budgeting, financial reporting, and financial analysis.
Ability to develop and manage property budgets, analyze financial statements, and make strategic financial decisions.
Excellent written and verbal communication skills, including the ability to communicate with tenants, property owners, and stakeholders.
Strong negotiation skills for lease agreements, vendor contracts, and dispute resolution.
Proficiency in property management software and relevant technology tools, including accounting software, databases, and platforms for managing property-related information.

Nice To Haves

Experience with Yardi Voyager.
Familiarity with Kardin or other budgeting software.

Responsibilities

Compile and review monthly property reports, financial statements, leasing updates, and operational information.
Assist with budget preparation, expense tracking, and actual-to-budget variance analysis.
Identify missing information, inconsistencies, and items needing further review, and coordinate resolution with appropriate teams.
Maintain portfolio trackers for occupancy, lease expirations, receivables, capital projects, and other key performance measures.
Prepare summaries and supporting materials for management meetings and ownership reporting.
Maintain leasing activity trackers for new leases, renewals, expansions, relocations, and upcoming expirations.
Track key lease dates, tenant improvement allowances, commissions, and outstanding leasing deliverables.
Coordinate with leasing, property management, accounting, and legal teams to obtain documentation and ensure lease information is accurately reflected in reports and systems.
Assist with reviewing lease abstracts and tracking commencement dates, rent increases, and other key terms.
Coordinate with property managers on action items, reporting deadlines, tenant matters, and operational needs.
Track capital projects, vendor proposals, contracts, approvals, and project expenditures.
Assist with bid comparisons and prepare concise summaries for management review.
Follow up on outstanding items and flag delays or issues requiring management attention.
Maintain organized property records and supporting documentation.
Help improve reporting templates, trackers, and workflows across the Commercial division.
Support data accuracy and consistency within Yardi and other company systems.
Coordinate information across departments and ensure timely completion of assigned deliverables.