Commercial Operations Associate

Flexential•Atlanta, GA

7h•Remote

About The Position

The Commercial Operations Associate is responsible for supporting the end to end Non Recurring Charge (NRC) quoting process, managing purchase order creation, and conducting detailed vendor quote analysis. This role ensures accurate cost recovery through true up processes and standardized markup. The Associate works cross functionally with Sales, Finance, Procurement, Product and Operations to drive operational efficiency, financial accuracy.

Requirements

Analytical Thinking – Able to break down cost components and identify discrepancies.
Commercial Acumen – Understands pricing, margins, and cost recovery principles.
Collaboration – Works effectively across diverse teams and functional areas.
Process Orientation – Ensures accuracy, consistency, and adherence to workflow standards.
Communication – Provides clear and professional written and verbal updates.

Responsibilities

Manage full lifecycle NRC quoting, including requirements validation, scoping, pricing, and timely delivery to Sales.
Ensure quotes comply with internal standards, margin requirements, and contractual obligations.
Partner with Operations teams to validate technical accuracy and feasibility.
Create and submit purchase orders for equipment, project materials, and vendor services aligned to approved quotes and budgets.
Track PO status, receipt, and delivery milestones to ensure timely project execution.
Coordinate with Finance and Procurement to resolve discrepancies or exceptions.
Review and analyze vendor proposals for accuracy, completeness, and alignment with project scope.
Compare vendor pricing, terms, and lead times to ensure cost‑effective sourcing decisions.
Identify variances or cost risks and escalate recommendations for approval.
Conduct true‑up analysis to reconcile estimated vs. actual project costs.
standardized markup structures to ensure full cost recovery and margin protection.
Document and communicate final cost settlements to internal stakeholders and update financial systems as required.
Work closely with Sales, Finance, Operations teams to improve quoting accuracy and streamline commercial workflows.
Support process improvements and documentation within the Commercial Operations function.
Maintain accurate records of quotes, vendor data, POs, and true‑up documents.
Prepare reporting on quote cycle times, cost variances, and PO trends to support leadership insights and continuous improvement.