Commercial Operations Administrator

University of Southern California•Marina del Rey, CA

24d•$60•Onsite

About The Position

Organizes and manages the business interface between the university's computer chip fabrication service (MOSIS) and its customers. Contacts potential customers in order to increase MOSIS business. Reviews, negotiates, and approves in-going purchase orders. Prepares special reports and analyses for management.

Requirements

Through knowledge of issues involved in processing & negotiating customer orders & managing accounts receivable.
Familiarity with integrated circuit fabrication technologies & cost issues.
Knowledge of various computer operating systems (e.g., Sun/Unix, VAX/VMS, & DOS/Windows).
Candidate must be a US person (permanent resident or US Citizen).

Nice To Haves

Organized and detail-oriented: capable of managing multiple workstreams across disparate departments (Engineering, Finance, IT Commercial)
Ability to handle a high volume of email, phone, and Slack channel communications while maintaining a professional, calm voice.
CRM experience; general experience in a CRM tool, with Hubspot experience a plus. Expertise not required but desirable.
Ability to learn and grow with the team as we expand and step up to higher skills roles rapidly.

Responsibilities

Utilize existing NDA, quote generation, PO processing, and invoicing systems in Hubspot and the USC financial systems to track and expedite customer engagement.
Work with the commercial team and customers to identify blockers and drive resolution of day-to-day execution problems.
Define long-term process improvements and collaborate with the IT and commercial teams to streamline the process flow, including the utilization of AI tools within the HubSpot environment.
Be the go-to individual for customer business cycle status and response to direct customer inquiries.
Be proactive in delays and communications of problems.
Develop open and direct relationships with customers and provide the pulse to the commercial team on customer satisfaction and engagement.
Escalate customer support problems quickly.