Commercial Litigation Legal Secretary

SourcePro Search • Newark, NJ

5d • Onsite

About The Position

This role involves performing day-to-day administrative and legal secretarial tasks to support litigation attorneys. The position is located in the Newark, NJ office and is classified as Non-Exempt, reporting to the Administrative Manager.

Requirements

• Minimum of 10 years’ litigation legal secretarial experience, preferably in a law firm
• High school diploma or equivalent required
• Strong knowledge of Federal and State Court filing procedures, including E-filing
• Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw
• Outstanding organizational skills and extraordinary attention to detail
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize workload in a fast-paced environment
• Proven experience managing pressure and tight deadlines
• Positive, professional demeanor and team-oriented attitude
• Current Notary Public commission or willingness to obtain within the first 6 months of employment

Responsibilities

• Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys
• Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately
• Edit, revise, and clean up legal documents to conform with firm styles and guidelines
• Manage electronic filings for Federal and State Courts
• Create and edit Tables of Authorities and Tables of Contents
• Enter, edit, and manage attorney time entries and expense reports
• Organize and maintain case files and handle document filing
• Process incoming/outgoing mail, including messenger service and FedEx
• Provide secretarial coverage during absences within the department

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED