Commercial Litigation Legal Secretary

SourcePro Search • Newark, NJ

5d • Onsite

About The Position

This role involves providing comprehensive administrative and secretarial support within a commercial litigation practice. The Legal Secretary will handle daily administrative tasks, manage legal documents, facilitate court filings, and support attorneys with case management and timekeeping. The position requires a high level of organization, attention to detail, and proficiency with various legal software and office tools.

Requirements

• Minimum 10 years of experience in litigation.
• Strong secretarial and organizational skills with extraordinary attention to detail.
• Proficiency in Microsoft Office 365, iManage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System, and Compulaw.
• Excellent communication and interpersonal skills, with the ability to work independently and handle multiple tasks.
• Flexibility to occasionally work early or stay late as necessary.
• Positive attitude, professional demeanor, and appearance.
• Notary Public commission or willingness to obtain within 6 months of employment.
• Minimum of a High School diploma required.

Responsibilities

• Perform daily administrative tasks, including screening calls and taking messages for attorneys.
• Edit, revise, and convert legal documents, ensuring adherence to firm styles and guidelines.
• File documents through the E-filing system for Federal and State Courts.
• Assist with creating and editing Tables of Authorities and Tables of Contents.
• Manage attorney time entries, expense reports, and case file documentation.
• Prepare and sort outgoing and incoming mail.
• Provide day-to-day secretarial support and cover for absent secretaries when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED