Commercial Lease Analyst

Related•West Palm Beach, FL

1d•Onsite

About The Position

The Commercial Lease Analyst function is responsible for ensuring the quality and integrity of the data of each lease managed in their portfolio in a Property Management system adhering to the Standard Operating Procedures of the department approved by ownership and management. The Commercial Lease Analyst reports directly to the Director of Commercial Lease Administration, as well as works directly with ownership and management to provide accurate lease information in a timely manner to improve the focus and direction of the business.

Requirements

Ability to work in a team environment
Strong work ethic and self-starter
Strong organizational skills and detail oriented
Ability to multitask
Excellent analytical skills
Strong verbal and writing skills
Proficiency with Microsoft Office (Word, Excel & Outlook)
JD Edwards experience a plus but not a necessity
Bachelor's degree in Business, Accounting, Finance or Paralegal Certificate
3+ years of experience in Commercial / Retail or Commercial Lease Administration

Responsibilities

Handling a portfolio of mixed-use properties (Retail & Office)
Abstract all leases and lease related documents and enter them into a Property Management System
Upload documents into Prophia and assist with on clearing lease related questions from the Prophia team
Serves as a gatekeeper of the data in the Property Management System to ensure the data integrity of that system
Ensure that all lease-related transactions; monthly rent, insurance and common area charges are reviewed and properly recorded
Prepare and bill Real Estate Taxes and Common Area Maintenance reconciliations
Prepare & track invoicing for tenant utility consumption and other regular charges in the Property Management System
Prepare and review commercial Tenant income and expense sections of the budget
Print, review and send to tenant monthly billings and invoices. Coordinate, review and prepare miscellaneous invoices for tenants in conjunction with AR and operations
Review, analyze and document accounts receivable issues between landlord and tenant. Contact tenants for corrections, adjustments and payments
Prepare and analyze list of delinquent tenants for ownership and operations.
Prepare and handle lease correspondence (critical dates letters, default notices, lease notices, violations and collections)
Prepare and review estoppel certificates
Track critical dates as it relates to the lease related clauses and landlord deadlines
Assist with lease interpretations as relative to tenant issues
Ensure compliance with department Standard Operating Procedures and Process Narratives
Prepare and provide financial analysis & critical reports for management and owners
Perform other projects and tasks as required