Commercial Escrow Assistant

We are an innovative Title Company.•Franklin, TN

6d•Onsite

About The Position

Our Commercial Escrow Assistant is one who has a minimum of 3 years of industry related experience. H/She understands commercial escrow standards, title clearance, commitments to insure, title insurance policies with affirmative and/or extended coverages and endorsements, real estate regulations and guidelines, and legal and commercial loan document preparation. NOTE: This position is an “in-office” and not a remote or hybrid position.

Requirements

Minimum of 3 years of industry related experience
A high school diploma is required.
Must be a notary public.
Completion of the ALTA “Understanding Commercial Transactions” will be required prior to or withing 90 days of employment
An in depth understanding of commercial real estate title and settlement process.
Ability to multi-task and work files proactively and in anticipation of strict contract timelines and/or changes
Ability to thrive and produce a heavy workload under pressure
Attentive to details
Business fundamentals: recognizes the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and complies with intellectual property laws
Critical thinking: uses logical thought processes to analyze and draw conclusions
Customer focused: is pleasant, courteous, and professional when dealing with internal and external customers or clients
Dependable and reliable: displays responsible behaviors at work
Initiative: demonstrates a willingness to work and seeks out new work challenges
Integrity: treats others with honesty, fairness, and respect
Planning and organizing: plans and prioritizes work to manage time effectively and accomplishes assigned tasks
Problem solver: demonstrates the ability to apply critical thinking skills to solve problems by generating, evaluating, and implementing solutions
Professional: maintains a professional demeanor at work
Reading: understands written sentences and paragraphs in work-related documents; can apply what is learned from written material to work situations
Respectful: works effectively with those who have diverse backgrounds
Team player: demonstrates the ability to work effectively with others
Technology: uses information technology and related applications to convey and retrieve information; demonstrates strong computer/typing skills in Microsoft Office, email programs, and internet browsers
Telephone skills, including a pleasant phone voice and etiquette
Verbal communication: maintains open lines of communication with others
Writing: uses standard English to clearly communicate thoughts, ideas, and information in written form

Nice To Haves

understands commercial escrow standards, title clearance, commitments to insure, title insurance policies with affirmative and/or extended coverages and endorsements, real estate regulations and guidelines, and legal and commercial loan document preparation.

Responsibilities

Enter data and assist in the preparation and processing of Commercial title commitments, closing documents (e.g., Closing Statements and legal documents), final policies and legal descriptions.
Enter Commercial Title & Escrow Orders and maintain Commercial workflow reports
Compares exceptions shown in title report or commitment with buyers', sellers' and lenders' instructions for possible liens or encumbrances not authorized in escrow or lender instructions.
Assists in reconciling discrepancies between instructions and title commitment, modifying escrow instructions or obtaining release of liens and other encumbrances as directed.
Orders payoff statements, POA estoppel letters, insurance policies, homeowners warranties, insurance and assists in title curative matters.
Warehouses files after closing, including recording Final Documents, disbursement of funds, overnighting sensitive documents and closing files.
Disburse closed files including facilitation of recordations.
Performs other duties as assigned by supervisor.
Adheres to company policies and guidelines.
Become proficient in commercial closing software program (SoftPro)
Complete Certification of the ALTA “Understanding Commercial Transactions” training