Commercial Development Coordinator- Utility Systems Dept.

City of Port St. Lucie•Port St. Lucie FL 34984, FL

About The Position

The Commercial Development Coordinator performs advanced clerical and technical work processing applications for service and Utility Service Agreements, and provides support within the Utility Engineering Division. The work environment is mostly paperless and consists of electronic documentation. The position supports public trust and confidence in the City and its Utility Systems Department and is classified as an essential position for emergency management. Emergency duties may be assigned as needed, and the employee must be available 24 hours a day, 7 days per week during City emergencies as determined by City officials. The position requires successful completion of a drug screening. The coordinator supports engineering staff, developers, contractors, and other stakeholders by reviewing and processing utility, building, construction, and right-of-way permit applications; explaining procedures and requirements; maintaining records and databases; and coordinating information needed for agreements and permits. The role may involve participating in construction meetings and responding to scheduled or unscheduled overtime, including evenings, weekends, and holidays, or immediate response to emergency conditions.

Requirements

Graduation from an accredited high school or possession of an acceptable equivalency diploma.
Two years of experience in utility construction work is preferred.
Complete required skills testing, including testing in Microsoft Office Suite.
Possess a valid driver's license and maintain a clean driving record; obtain a valid Florida driver's license within 30 days of hire.
Knowledge of general office procedures, construction terminology and documentation, telephone etiquette, utility easements, local maps, City codes and ordinances, and outside-agency requirements related to building permits.
Skills in typing, filing, research techniques, and operating office equipment.
Ability to perform basic arithmetic using different units of measurement, whole fractions, and decimals in practical situations.
Ability to prepare written technical reports and read and interpret water and sewer construction design prints.
Ability to complete assignments within time constraints, work under pressure, meet deadlines, and follow through on assigned tasks.
Ability to establish and maintain effective working relationships with staff, consultants, employees, officials, and the public.
Ability to communicate effectively orally and in writing.
Ability to stay centered when challenged, focus on the positive, model respect, and maintain trust and confidence.
Successfully pass a drug screening.
Provide required education credentials and driver's license documentation with the application; applicants must fully detail work experience in the employment application.

Nice To Haves

Two years of experience in utility construction work.

Responsibilities

Keep the City of Port St. Lucie and Utility Systems Department mission, vision, and values at the forefront of decision-making and action.
Build collaborative relationships, foster trust, and provide excellent customer service while maintaining productivity and generating solutions.
Provide administrative and technical support to Engineering staff, including maintaining databases, correspondence, records, and reports.
Review applications, including applications for new Utility projects.
Maintain electronic files in accordance with State records retention guidelines.
Review forms for accuracy, explain agreement and permit procedures and fees, and identify missing documents.
Explain application, permitting, inspection, Certificate of Occupancy, and other procedures to developers and contractors.
Maintain phone contact with Engineers to help Plans Reviewers expedite the Agreement process.
Respond to telephone inquiries.
Review building permit applications and plans, including grease calculations and grease management plans.
Support staff in processing digital construction permit applications for water and wastewater facilities, including reviewing forms, explaining procedures and fees, identifying missing documents, and entering information into the computer.
Participate in construction meetings as needed.
Review electronic right-of-way permit applications and plans, mark plans using a PDF editor when comments are needed, and coordinate and process permits.
Create and process Service Agreements for projects as needed.
Coordinate needed information among staff, owners, and developers' Engineers.
Maintain regular and punctual attendance.
Operate general office equipment and conduct research as needed.
Perform other duties as assigned.